West Oak Lane Charter School Cleaning Specifications For Bid Preparation 2026-2027
West Oak Lane CSSchool · Philadelphia, PA- Due
- May 22, 2026
- Deadline passed
- Contract term
- 1 year
- Primary contact
- Kimberley Jones
- (215) 927-7995 ext 156
The 30-second brief
West Oak Lane Charter School (WOLCS) is soliciting bids for comprehensive janitorial and cleaning services for the 2026-2027 contract year. The scope of work includes daily cleaning of offices, entrances, restrooms, and cafeterias; weekly tasks such as floor buffing and furniture polishing; and deep cleaning during winter, spring, and summer breaks (e.g., carpet shampooing, VCT floor refinishing, and pressure washing). Vendors are responsible for providing all cleaning supplies including mops, brooms, rags, and chemicals. A mandatory walkthrough is scheduled for May 13, 2026, at 10:00 AM. Proposals must include a cost breakdown, a completed contract, proof of insurance with a theft bond, and at least five professional references. Bids are due by May 22, 2026, at 5:00 PM.
Cost breakdown, Completed contract, Proof of insurance, Five professional references, List of equipment, List of chemicals
Cost (40 points), Service Capability (20 points), Financial Conditions/Stability/Business Practices (10 points), Personnel Management (10 points), Experience and References (20 points)
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Summary
West Oak Lane Charter School (WOLCS) is soliciting bids for comprehensive janitorial and cleaning services for the 2026-2027 contract year.
The scope of work includes daily cleaning of offices, entrances, restrooms, and cafeterias; weekly tasks such as floor buffing and furniture polishing; and deep cleaning during winter, spring, and summer breaks (e.g., carpet shampooing, VCT floor refinishing, and pressure washing). Vendors are responsible for providing all cleaning supplies including mops, brooms, rags, and chemicals. A mandatory walkthrough is scheduled for May 13, 2026, at 10:00 AM. Proposals must include a cost breakdown, a completed contract, proof of insurance with a theft bond, and at least five professional references. Bids are due by May 22, 2026, at 5:00 PM.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Cost breakdown
- Completed contract
- Proof of insurance
- Five professional references
- List of equipment
- List of chemicals
REQUIRED ATTACHMENTS
3- Computation sheet
- West Oak Lane Charter School Contract for Facilities Services
- Proof of insurance
- Submit to
- 7115 Stenton Avenue, Philadelphia, PA 19138
- Scope location
- Philadelphia, PA
- Reported agency
- West Oak Lane Charter School
Questions about this BID
How do I respond to this Bid from West Oak Lane CS?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 7115 Stenton Avenue, Philadelphia, PA 19138. For questions, contact Kimberley Jones.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including West Oak Lane CS in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kimberley Jones at (215) 927-7995 ext 156. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cost breakdown, Completed contract, Proof of insurance, Five professional references, List of equipment, List of chemicals. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost (40 points), Service Capability (20 points), Financial Conditions/Stability/Business Practices (10 points), Personnel Management (10 points), Experience and References (20 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from West Oak Lane CS?
All active and historical solicitations from West Oak Lane CS are tracked and searchable. As a school agency, West Oak Lane CS regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: computation sheet, West Oak Lane Charter School Contract for Facilities Services, proof of insurance. Review the full document from West Oak Lane CS for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Philadelphia, PA. Review the full solicitation for detailed scope requirements.