Wellesley Housing Authority Plumbing/Hydronic Heating Maintenance & Repair Service Contract - RFQ # 2026-02 (2026)
Wellesley Housing AuthorityLocal Housing Authority · Wellesley, MA- Due
- Oct 7, 2026
- Deadline passed
- Posted
- Sep 16, 2026
- Contract term
- 1 year
- Primary contact
- James Sullivan
- (617) 727-2834
The 30-second brief
The Wellesley Housing Authority is seeking written quotes from qualified, licensed, and insured contractors for a plumbing and hydronic heating maintenance, repair service contract, and 24-hour emergency call-back services. The scope encompasses preventative maintenance, repairs, replacements, and installations for boilers, water heaters, hydronic heating systems, plumbing, sanitary, and natural gas systems across various authority properties including Barton Road, River St, Weston Rd, Morton Circle, Washington St, and Linden St in Wellesley, MA. The estimated one-year contract value is $40,000 to $50,000, effective November 1, 2026, through October 31, 2027. Written quotes are due by 4:00 PM on Wednesday, October 7, 2026. A recommended pre-bid conference is scheduled for September 23, 2026, and questions are due by October 1, 2026. Prevailing wage rates and OSHA safety training requirements apply.
Lowest responsible and eligible bidder
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Summary
The Wellesley Housing Authority is seeking written quotes from qualified, licensed, and insured contractors for a plumbing and hydronic heating maintenance, repair service contract, and 24-hour emergency call-back services.
The scope encompasses preventative maintenance, repairs, replacements, and installations for boilers, water heaters, hydronic heating systems, plumbing, sanitary, and natural gas systems across various authority properties including Barton Road, River St, Weston Rd, Morton Circle, Washington St, and Linden St in Wellesley, MA. The estimated one-year contract value is $40,000 to $50,000, effective November 1, 2026, through October 31, 2027. Written quotes are due by 4:00 PM on Wednesday, October 7, 2026. A recommended pre-bid conference is scheduled for September 23, 2026, and questions are due by October 1, 2026. Prevailing wage rates and OSHA safety training requirements apply.
EVALUATION CRITERIA
Lowest responsible and eligible bidder
REQUIRED ATTACHMENTS
9- Form for Quotes
- Bidder's Reference Form
- Owner-Contractor Agreement
- Certificate of Vote of Authorization
- Contractor's Equal Employment Certification
- Performance Bond
- Payment Bond
- Certificate of Insurance
- Contractor's Company Certification with EPA Regulation 40 CFR 745
- Submit to
- [email protected] or Wellesley Housing Authority, 109 Barton Road, Wellesley Hills, MA 02481
- Duration
- 12 months
- Scope location
- Wellesley, MA
Questions about this RFQ
How do I respond to this RFQ from Wellesley Housing Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 7, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or Wellesley Housing Authority, 109 Barton Road, Wellesley Hills, MA 02481. For questions, contact James Sullivan.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Wellesley Housing Authority in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is James Sullivan at (617) 727-2834. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible and eligible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Wellesley Housing Authority?
All active and historical solicitations from Wellesley Housing Authority are tracked and searchable. As a local housing authority agency, Wellesley Housing Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form for Quotes, Bidder's Reference Form, Owner-Contractor Agreement, Certificate of Vote of Authorization, Contractor's Equal Employment Certification, Performance Bond, Payment Bond, Certificate of. Review the full document from Wellesley Housing Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wellesley, MA. Review the full solicitation for detailed scope requirements.