Wayne-Finger Lakes BOCES, Cooperative HVAC Services, WFL 2027-51PW, 2026
Ontario-Seneca-Yates-Cayuga-Wayne BocesSpecial District · Newark, NY- Due
- Nov 5, 2026
- Deadline passed
- Posted
- Oct 15, 2026
- Contract term
- 1 year
- Primary contact
- Linda McClean
- (315) 332-7458
The 30-second brief
Wayne-Finger Lakes BOCES requests bids for Cooperative HVAC Services to furnish labor, equipment, materials, and supervision for installations, repair work, emergency repair work, and scheduled modifications to HVAC control systems on an as-needed basis across participating facilities. The contract term runs from the date of award through November 30, 2027, with options for up to four additional twelve-month renewal periods. Submission deadline is November 5, 2026 at 3:00 PM. Requirements include NYSDOL prevailing wage compliance, NYSDOL contractor registration, 4-hour emergency response time, and submission of references and insurance certificates.
Two lowest responsive/responsible bidders based on estimated hours worked and estimated dollars expended for material using evaluation calculation scenario
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Summary
Wayne-Finger Lakes BOCES requests bids for Cooperative HVAC Services to furnish labor, equipment, materials, and supervision for installations, repair work, emergency repair work, and scheduled modifications to HVAC control systems on an as-needed basis across participating facilities.
The contract term runs from the date of award through November 30, 2027, with options for up to four additional twelve-month renewal periods. Submission deadline is November 5, 2026 at 3:00 PM. Requirements include NYSDOL prevailing wage compliance, NYSDOL contractor registration, 4-hour emergency response time, and submission of references and insurance certificates.
EVALUATION CRITERIA
Two lowest responsive/responsible bidders based on estimated hours worked and estimated dollars expended for material using evaluation calculation scenario
REQUIRED ATTACHMENTS
16- W-9
- Insurance Requirements Affidavit or ACORD Form(s)
- NYSDOL Certificate of Registration
- Names
- Work Experience & Licenses
- Standard Form of Agreement Form A
- Bid Proposal Form B
- Bidder Qualification & Disclosure Form C
- Certificate of Equipment Form D
- Bidders Experience Statement Form E
- References Form F
- Questionnaire Form G
- Bid Proposal Certification Form H
- Resolution Form I
- Declaration Form J
- Forms Checklist
- Submit to
- https://wflboces.ionwave.net
- Duration
- 12 months
- Scope location
- Newark, NY
- Reported agency
- Wayne-Finger Lakes BOCES
Questions about this BID
How do I respond to this Bid from Ontario-Seneca-Yates-Cayuga-Wayne Boces?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 5, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://wflboces.ionwave.net. For questions, contact Linda McClean.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Ontario-Seneca-Yates-Cayuga-Wayne Boces in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Linda McClean at (315) 332-7458. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Two lowest responsive/responsible bidders based on estimated hours worked and estimated dollars expended for material using evaluation calculation scenario" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Ontario-Seneca-Yates-Cayuga-Wayne Boces?
All active and historical solicitations from Ontario-Seneca-Yates-Cayuga-Wayne Boces are tracked and searchable. As a special district agency, Ontario-Seneca-Yates-Cayuga-Wayne Boces regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9, Insurance Requirements Affidavit or ACORD Form(s), NYSDOL Certificate of Registration, Names, Work Experience & Licenses, Standard Form of Agreement Form A, Bid Proposal Form B, Bidder Qualificat. Review the full document from Ontario-Seneca-Yates-Cayuga-Wayne Boces for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Newark, NY. Review the full solicitation for detailed scope requirements.