Waukee Community School District RFP WSCD-26-018 for Website and Intranet Redesign (2026)
Waukee Community School DistrictSchool · Waukee, IA- Due
- Oct 16, 2026
- Deadline passed
- Posted
- Sep 28, 2026
- Contract term
- 3 years
- Primary contact
- Julie Janssen
- (555) 123-4567
The 30-second brief
Waukee Community School District is seeking proposals for a comprehensive website and internal intranet redesign under solicitation RFP WSCD-26-018. The project includes strategy, design, development, content migration, hosting, maintenance, and ongoing support for a modern digital experience serving students, staff, and community members across Clive, Urbandale, Waukee, and West Des Moines, Iowa. Proposals are due by October 16, 2026, at 2:00 PM CST, with questions due by October 5, 2026. The initial contract term is three years, ending on October 31, 2029, with an option for up to one 1-year renewal.
Project implementation plan and schedule, Discovery and requirements documentation, Proposed information architecture and navigation, Approved website design and templates, Configured CMS and website environment, District website and intranet launched, Configured integrations, Migrated website contact included within the agreed migration scope, Accessibility testing and remediation of vendor controlled components, Administration and content editor training, Testing and user acceptance environment, Administrative and technical documentation, Post launch implementation support, On going hosting, Maintenance, Upgrades and technical support throughout the Contract term
Conciseness, responsiveness and completeness (10%), Respondents' qualifications, experience and examples of prior work (15%), Experience, customer service and qualifications of key personnel (10%), Proposed Scope of Services and Products (25%), Financial Strength (5%), Fee Structure and Cost Proposal (35%)
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Summary
Waukee Community School District is seeking proposals for a comprehensive website and internal intranet redesign under solicitation RFP WSCD-26-018.
The project includes strategy, design, development, content migration, hosting, maintenance, and ongoing support for a modern digital experience serving students, staff, and community members across Clive, Urbandale, Waukee, and West Des Moines, Iowa. Proposals are due by October 16, 2026, at 2:00 PM CST, with questions due by October 5, 2026. The initial contract term is three years, ending on October 31, 2029, with an option for up to one 1-year renewal.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
16- Project implementation plan and schedule
- Discovery and requirements documentation
- Proposed information architecture and navigation
- Approved website design and templates
- Configured CMS and website environment
- District website and intranet launched
- Configured integrations
- Migrated website contact included within the agreed migration scope
- Accessibility testing and remediation of vendor controlled components
- Administration and content editor training
- Testing and user acceptance environment
- Administrative and technical documentation
- Post launch implementation support
- On going hosting
- Maintenance
- Upgrades and technical support throughout the Contract term
REQUIRED ATTACHMENTS
7- Attachment A General Information Form
- Attachment B Conflict of Interest Disclosure Form
- Attachment C Proposal Certification Form
- Attachment D Authorization to Release Form
- Attachment E Sex Offender Acknowledgment Form
- Technical Proposal
- Cost Proposal
- Submit to
- [email protected]
- Duration
- 36 months
- Scope location
- Waukee, IA
Questions about this RFP
How do I respond to this RFP from Waukee Community School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Julie Janssen.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Waukee Community School District in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Julie Janssen at (555) 123-4567. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Project implementation plan and schedule, Discovery and requirements documentation, Proposed information architecture and navigation, Approved website design and templates, Configured CMS and website environment, District website and intranet launched, Configured integrations, Migrated website conta. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Conciseness, responsiveness and completeness (10%), Respondents' qualifications, experience and examples of prior work (15%), Experience, customer service and qualifications of key personnel (10%), Pr..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Waukee Community School District?
All active and historical solicitations from Waukee Community School District are tracked and searchable. As a school agency, Waukee Community School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A General Information Form, Attachment B Conflict of Interest Disclosure Form, Attachment C Proposal Certification Form, Attachment D Authorization to Release Form, Attachment E Sex Offende. Review the full document from Waukee Community School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Waukee, IA. Review the full solicitation for detailed scope requirements.