Waubonsee Community College Snow Removal Services RFP 08-26-003 for 2026-2027
Waubonsee Community CollegeHigher Ed · Sugar Grove, IL- Due
- Sep 10, 2026
- Deadline passed
- Posted
- Aug 27, 2026
- Contract term
- 1 year
- Primary contact
- Purchasing Office
The 30-second brief
Waubonsee Community College (WCC) is soliciting proposals for snow and ice removal services for the 2026-2027 winter season across its four campuses: Sugar Grove (Main), Plano, Aurora Downtown, and Aurora Fox Valley. The scope includes plowing parking lots and roads, shoveling sidewalks and entrance ways, and applying rock salt or calcium chloride. Specific requirements include clearing snow by 7:00 AM, responding to calls within one hour, and using urethane blades on brick paver locations. The contract term is for one winter season with four optional one-year renewals. Bidders must comply with the Illinois Business Enterprise Program (BEP) goal of 30% participation for minorities, females, and persons with disabilities. Proposals are due via email by September 10, 2026.
RFP Response Cover Page, Unit Cost Forms, Certifications, Conflict of Interest Disclosure, BEP Utilization Plan, References, Snow Control Data Log
Lowest responsive and responsible bidder, BEP goal compliance, historical snow totals average
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Summary
Waubonsee Community College (WCC) is soliciting proposals for snow and ice removal services for the 2026-2027 winter season across its four campuses: Sugar Grove (Main), Plano, Aurora Downtown, and Aurora Fox Valley.
The scope includes plowing parking lots and roads, shoveling sidewalks and entrance ways, and applying rock salt or calcium chloride. Specific requirements include clearing snow by 7:00 AM, responding to calls within one hour, and using urethane blades on brick paver locations. The contract term is for one winter season with four optional one-year renewals. Bidders must comply with the Illinois Business Enterprise Program (BEP) goal of 30% participation for minorities, females, and persons with disabilities. Proposals are due via email by September 10, 2026.
EVALUATION CRITERIA
3- Lowest responsive and responsible bidder
- BEP goal compliance
- Historical snow totals average
REQUIRED DELIVERABLES
7- RFP Response Cover Page
- Unit Cost Forms
- Certifications
- Conflict of Interest Disclosure
- BEP Utilization Plan
- References
- Snow Control Data Log
REQUIRED ATTACHMENTS
Appendix A: Standard Terms and Conditions, Appendix B: Insurance and Indemnity Requirements
- Submit to
- [email protected]
- Scope location
- Sugar Grove, IL; Aurora, IL; Plano, IL
Questions about this RFP
How do I respond to this RFP from Waubonsee Community College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Purchasing Office.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Waubonsee Community College in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Purchasing Office. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: RFP Response Cover Page, Unit Cost Forms, Certifications, Conflict of Interest Disclosure, BEP Utilization Plan, References, Snow Control Data Log. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder, BEP goal compliance, historical snow totals average" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Waubonsee Community College?
All active and historical solicitations from Waubonsee Community College are tracked and searchable. As a higher ed agency, Waubonsee Community College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A: Standard Terms and Conditions, Appendix B: Insurance and Indemnity Requirements. Review the full document from Waubonsee Community College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sugar Grove, IL; Aurora, IL; Plano, IL. Review the full solicitation for detailed scope requirements.