Waubonsee Community College Baseball Facilities Improvements Project Scoreboard Replacement RFP #10-26-005 - 2026
Waubonsee Community CollegeHigher Ed · Sugar Grove, IL- Due
- Oct 27, 2026
- Due today
- Posted
- Oct 12, 2026
- Primary contact
- Oscar Martin III
The 30-second brief
Waubonsee Community College is soliciting proposals for the Baseball Facilities Improvements Project (BFIP): Scoreboard Replacement RFP #10-26-005 to replace the Men's Baseball field scoreboard located in right field at Sugar Grove, Illinois. The work includes planning, procuring, and installing a new fixed digital LED display scoreboard utilizing original steel I-beams and foundation, adding an LED ribbon marquee, truss atop the board with college emblems, and field name. Scope involves demolition and disposal of the original scoreboard, electrical and network connections, site plan preparation, and project closeout training. Requirements include a 30% Business Enterprise Program (BEP) participation goal, prevailing wage compliance, minimum 5 years experience, and comprehensive insurance including cyber, professional, and general liability. Proposals are due by 2:30 p.m. on Tuesday, October 27, 2026, with a mandatory pre-proposal meeting and site visit on Thursday, October 15, 2026.
Itemized Cost Breakdown, Scoreboard, Truss, LED Ribbon Marquee, Scoreboard Details, Emblem Details, Control Brand/Model, Labor (Demolition, Installation, Electrical/Data Connections, Directional Boring)
Overall Response, Completeness of the proposal, Company Qualifications and Experience, Professional capacity to take on the work, Ability to perform within time and budget constraints, Services and Equipment, Approach, Work Plan, Previous work experience and performance with similar institutions, Proposed costs and fee structure, Recommendations by references
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Summary
Waubonsee Community College is soliciting proposals for the Baseball Facilities Improvements Project (BFIP): Scoreboard Replacement RFP #10-26-005 to replace the Men's Baseball field scoreboard located in right field at Sugar Grove, Illinois.
The work includes planning, procuring, and installing a new fixed digital LED display scoreboard utilizing original steel I-beams and foundation, adding an LED ribbon marquee, truss atop the board with college emblems, and field name. Scope involves demolition and disposal of the original scoreboard, electrical and network connections, site plan preparation, and project closeout training. Requirements include a 30% Business Enterprise Program (BEP) participation goal, prevailing wage compliance, minimum 5 years experience, and comprehensive insurance including cyber, professional, and general liability. Proposals are due by 2:30 p.m. on Tuesday, October 27, 2026, with a mandatory pre-proposal meeting and site visit on Thursday, October 15, 2026.
EVALUATION CRITERIA
11- Overall Response
- Completeness of the proposal
- Company Qualifications and Experience
- Professional capacity to take on the work
- Ability to perform within time and budget constraints
- Services and Equipment
- Approach
- Work Plan
- Previous work experience and performance with similar institutions
- Proposed costs and fee structure
- Recommendations by references
REQUIRED DELIVERABLES
8- Itemized Cost Breakdown
- Scoreboard
- Truss
- LED Ribbon Marquee
- Scoreboard Details
- Emblem Details
- Control Brand/Model
- Labor (Demolition, Installation, Electrical/Data Connections, Directional Boring)
REQUIRED ATTACHMENTS
6- Insurance and Indemnity
- Authorization Form
- Certifications
- Conflict of Interest and Non-collusion form
- State of Illinois Business Enterprise Participation and Utilization form
- Itemized Cost Breakdown
- Submit to
- [email protected]; Waubonsee Community College, Purchasing Office, DKN 258, 4S783 State Route 47, Sugar Grove, IL 60554
- Scope location
- Sugar Grove, IL
Questions about this RFP
How do I respond to this RFP from Waubonsee Community College?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]; Waubonsee Community College, Purchasing Office, DKN 258, 4S783 State Route 47, Sugar Grove, IL 60554. For questions, contact Oscar Martin III.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Waubonsee Community College in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Oscar Martin III. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Itemized Cost Breakdown, Scoreboard, Truss, LED Ribbon Marquee, Scoreboard Details, Emblem Details, Control Brand/Model, Labor (Demolition, Installation, Electrical/Data Connections, Directional Boring). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall Response, Completeness of the proposal, Company Qualifications and Experience, Professional capacity to take on the work, Ability to perform within time and budget constraints, Services and Eq..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Waubonsee Community College?
All active and historical solicitations from Waubonsee Community College are tracked and searchable. As a higher ed agency, Waubonsee Community College regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 27, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Insurance and Indemnity, Authorization Form, Certifications, Conflict of Interest and Non-collusion form, State of Illinois Business Enterprise Participation and Utilization form, Itemized Cost Breakd. Review the full document from Waubonsee Community College for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sugar Grove, IL. Review the full solicitation for detailed scope requirements.