Washington Local Schools VoIP Phone System/Services RFP 2024
Washington Local SchoolsSchool · Toledo, OH- Due
- Mar 11, 2024
- Deadline passed
- Posted
- Feb 5, 2024
- Primary contact
- Robert Gulick
The 30-second brief
Washington Local Schools is seeking proposals from qualified firms to replace its existing on-premises VoIP phone system with a scalable, cloud-based enterprise phone system. The project includes approximately 850 physical phones across 14 buildings, with requirements for features such as voicemail, auto-attendants, hunt groups, and integration with existing network infrastructure. The scope includes configuration, installation, maintenance, and support services.
VoIP Phone System/Services, Configuration, Installation, Maintenance, Support, Product information, Warranty information, Budget/cost summary
Meeting Technical system requirements, Quoted Price, Availability of Support, Statement of Work, Initial Proposed Timeline, Review of Customer References, Proposal Qualifications and Experience
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Summary
Washington Local Schools is seeking proposals from qualified firms to replace its existing on-premises VoIP phone system with a scalable, cloud-based enterprise phone system.
The project includes approximately 850 physical phones across 14 buildings, with requirements for features such as voicemail, auto-attendants, hunt groups, and integration with existing network infrastructure. The scope includes configuration, installation, maintenance, and support services.
EVALUATION CRITERIA
7- Meeting Technical system requirements
- Quoted Price
- Availability of Support
- Statement of Work
- Initial Proposed Timeline
- Review of Customer References
- Proposal Qualifications and Experience
REQUIRED DELIVERABLES
8- VoIP Phone System/Services
- Configuration
- Installation
- Maintenance
- Support
- Product information
- Warranty information
- Budget/cost summary
REQUIRED ATTACHMENTS
4- Technical Checklist (Excel File)
- Product Information
- Warranty Information
- Budget / Cost Summary (Excel File)
- Submit to
- Scope location
- Toledo, OH
Questions about this RFP
How do I respond to this RFP from Washington Local Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 11, 2024. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: email. For questions, contact Robert Gulick.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Washington Local Schools in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Robert Gulick. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: VoIP Phone System/Services, Configuration, Installation, Maintenance, Support, Product information, Warranty information, Budget/cost summary. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Meeting Technical system requirements, Quoted Price, Availability of Support, Statement of Work, Initial Proposed Timeline, Review of Customer References, Proposal Qualifications and Experience" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Washington Local Schools?
All active and historical solicitations from Washington Local Schools are tracked and searchable. As a school agency, Washington Local Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Technical Checklist (Excel File), Product Information, Warranty Information, Budget / Cost Summary (Excel File). Review the full document from Washington Local Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Toledo, OH. Review the full solicitation for detailed scope requirements.