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RFPCLOSED

Washington Local Schools VoIP Phone System/Services RFP 2024

Washington Local Schools, Toledo, OH·School
Feb 05, 2024
Posted Date
Mar 11, 2024
Submission Deadline
Primary Contact
Robert Gulick
Scope Location
Toledo, OH
Submission Address
email

Summary

Washington Local Schools is seeking proposals from qualified firms to replace its existing on-premises VoIP phone system with a scalable, cloud-based enterprise phone system. The project includes approximately 850 physical phones across 14 buildings, with requirements for features such as voicemail, auto-attendants, hunt groups, and integration with existing network infrastructure. The scope includes configuration, installation, maintenance, and support services.

Evaluation Criteria

Meeting Technical system requirements, Quoted Price, Availability of Support, Statement of Work, Initial Proposed Timeline, Review of Customer References, Proposal Qualifications and Experience

Required Deliverables

VoIP Phone System/Services, Configuration, Installation, Maintenance, Support, Product information, Warranty information, Budget/cost summary

Required Attachments

Technical Checklist (Excel File), Product Information, Warranty Information, Budget / Cost Summary (Excel File)
835
days late

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Frequently Asked Questions

How do I respond to this RFP from Washington Local Schools?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 11, 2024. Proposals should be submitted to: email. For questions, contact Robert Gulick.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Washington Local Schools?

Civic IQ tracks all active and historical solicitations from Washington Local Schools. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Washington Local Schools for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Washington Local Schools in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Robert Gulick. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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