Miami University-Oxford - Sponsored Programs Administration Software as a Service - RFP-MU - 2026
Miami University-OxfordHigher Ed · Oxford, OH- Due
- Nov 13, 2026
- 15 days left
- Posted
- Oct 15, 2026
- Contract term
- 2 years
- Primary contact
- Scott Smith
- (513) 529-9204
The 30-second brief
Miami University seeks proposals for a sponsored programs administration (SPA) software as a service (SaaS) platform for the Office of Research and Innovation (ORI). The system will handle pre-award and post-award functions, proposal development, routing, direct submission to grants.gov and eRA Commons, Workday integration, and advanced reporting for external analysis like Tableau. Key requirements include Title II ADA accessibility compliance, WCAG 2.0 AA guidelines, and Section 508 compliance. The contract term is effective February 1, 2027 through January 31, 2029, with up to 24 months of successive contract extensions. Proposals are due by November 13, 2026, with written inquiries due by October 26, 2026. Evaluation is based on Best Value Selection including qualifications, credentials, references, service offering, and compliance.
Proposal development, Management, And routing; Electronic routing and approvals; Direct submission of proposals to federal platforms (grants.gov, ERA Commons); Meets Title II ADA accessibility requirements; Post-Award functions and reporting via award records; System-to-System (S2S) integrations with Workday; Advanced reporting functions for CSV/Excel export and Tableau
Qualifications, Supplier personnel credentials, Supplier's references, Services being offered by the Supplier, Supplier's compliance with terms and conditions, Presentation and/or interview, Responses to requested service scenarios, Value added services offered by the Supplier Sustainability Questionnaire
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Summary
Miami University seeks proposals for a sponsored programs administration (SPA) software as a service (SaaS) platform for the Office of Research and Innovation (ORI).
The system will handle pre-award and post-award functions, proposal development, routing, direct submission to grants.gov and eRA Commons, Workday integration, and advanced reporting for external analysis like Tableau. Key requirements include Title II ADA accessibility compliance, WCAG 2.0 AA guidelines, and Section 508 compliance. The contract term is effective February 1, 2027 through January 31, 2029, with up to 24 months of successive contract extensions. Proposals are due by November 13, 2026, with written inquiries due by October 26, 2026. Evaluation is based on Best Value Selection including qualifications, credentials, references, service offering, and compliance.
EVALUATION CRITERIA
8- Qualifications
- Supplier personnel credentials
- Supplier's references
- Services being offered by the Supplier
- Supplier's compliance with terms and conditions
- Presentation and/or interview
- Responses to requested service scenarios
- Value added services offered by the Supplier Sustainability Questionnaire
REQUIRED DELIVERABLES
7- Proposal development, Management, And routing
- Electronic routing and approvals
- Direct submission of proposals to federal platforms (grants.gov, ERA Commons)
- Meets Title II ADA accessibility requirements
- Post-Award functions and reporting via award records
- System-to-System (S2S) integrations with Workday
- Advanced reporting functions for CSV/Excel export and Tableau
REQUIRED ATTACHMENTS
6- Proposal Offering Form
- References
- Proof of insurance
- W-9
- Signed addenda
- Exceptions/deviations on letterhead
- Submit to
- https://miamiu-ohiousourcing.ionwave.net/Login.aspx or email to [email protected]
- Duration
- 24 months
- Scope location
- Oxford, OH
Questions about this RFP
How do I respond to this RFP from Miami University-Oxford?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://miamiu-ohiousourcing.ionwave.net/Login.aspx or email to [email protected]. For questions, contact Scott Smith.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Miami University-Oxford in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Scott Smith at (513) 529-9204. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Proposal development, Management, And routing; Electronic routing and approvals; Direct submission of proposals to federal platforms (grants.gov, ERA Commons); Meets Title II ADA accessibility requirements; Post-Award functions and reporting via award records; System-to-System (S2S) integrations wit. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, Supplier personnel credentials, Supplier's references, Services being offered by the Supplier, Supplier's compliance with terms and conditions, Presentation and/or interview, Responses..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Miami University-Oxford?
All active and historical solicitations from Miami University-Oxford are tracked and searchable. As a higher ed agency, Miami University-Oxford regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 13, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Offering Form, References, Proof of insurance, W-9, signed addenda, exceptions/deviations on letterhead. Review the full document from Miami University-Oxford for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oxford, OH. Review the full solicitation for detailed scope requirements.