Washington Local Schools Copier / Digital Multifunctional Devices and Printer Fleet Management RFP 2025-2030
Washington Local SchoolsSchool · Toledo, OH- Due
- Mar 28, 2025
- Deadline passed
- Posted
- Jan 10, 2025
- Contract term
- 5 years
- Primary contact
- Jeff Fouke
- (419) 473-8223
The 30-second brief
Washington Local Schools (WLS) is seeking proposals from qualified firms to replace existing copier/MFP devices, replace Print Shop devices, and manage the existing classroom convenience laser printers/work group laser printers. The contract will be for 60 months, starting August 1, 2025, and ending July 31, 2030. Installation of all copiers and software is to be completed before August 11, 2025.
Print Shop Production Units, Print Shop Color MFPs, Building Level MFPs, Printer Fleet Management, Monitoring System, Fax Server (optional)
Cost, vendor qualification, ability to provide on-site support, experience, personnel resources, proposed technical solutions, vendor reputation, past performance, service and support resources.
Hear what Washington Local Schools plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
Washington Local Schools (WLS) is seeking proposals from qualified firms to replace existing copier/MFP devices, replace Print Shop devices, and manage the existing classroom convenience laser printers/work group laser printers.
The contract will be for 60 months, starting August 1, 2025, and ending July 31, 2030. Installation of all copiers and software is to be completed before August 11, 2025.
EVALUATION CRITERIA
9- Cost
- Vendor qualification
- Ability to provide on-site support
- Experience
- Personnel resources
- Proposed technical solutions
- Vendor reputation
- Past performance
- Service and support resources
REQUIRED DELIVERABLES
6- Print Shop Production Units
- Print Shop Color MFPs
- Building Level MFPs
- Printer Fleet Management
- Monitoring System
- Fax Server (optional)
REQUIRED ATTACHMENTS
Appendix A: Annual Counts by Device Type, Appendix B: Current Copier/Print Shop Information, Appendix C: Current Printer Information – Summary, Appendix D: Fax Page Count by Device, Appendix E: Possible MFP / Print Shop Distribution – Summary, Appendix F: Possible MFP / Print Shop Distribution – Details, Appendix G: Sample Summary Page for Project Proposal
- Submit to
- Treasurer's Office, 3505 West Lincolnshire BLVD, Toledo, OH 43560 or [email protected]
- Duration
- 60 months
- Scope location
- Toledo, OH
Questions about this RFP
How do I respond to this RFP from Washington Local Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 28, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Treasurer's Office, 3505 West Lincolnshire BLVD, Toledo, OH 43560 or [email protected]. For questions, contact Jeff Fouke.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Washington Local Schools in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeff Fouke at (419) 473-8223. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Print Shop Production Units, Print Shop Color MFPs, Building Level MFPs, Printer Fleet Management, Monitoring System, Fax Server (optional). Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, vendor qualification, ability to provide on-site support, experience, personnel resources, proposed technical solutions, vendor reputation, past performance, service and support resources." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Washington Local Schools?
All active and historical solicitations from Washington Local Schools are tracked and searchable. As a school agency, Washington Local Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A: Annual Counts by Device Type, Appendix B: Current Copier/Print Shop Information, Appendix C: Current Printer Information – Summary, Appendix D: Fax Page Count by Device, Appendix E: Possib. Review the full document from Washington Local Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Toledo, OH. Review the full solicitation for detailed scope requirements.