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RFPCLOSED

Washington Local Schools Copier / Digital Multifunctional Devices and Printer Fleet Management RFP 2025-2030

Washington Local Schools, Toledo, OH·School
Jan 10, 2025
Posted Date
Mar 28, 2025
Submission Deadline
Primary Contact
Jeff Fouke · (419) 473-8223
Contract Term
5 years
Duration
60 months
Scope Location
Toledo, OH
Submission Address
Treasurer's Office, 3505 West Lincolnshire BLVD, Toledo, OH 43560 or [email protected]

Summary

Washington Local Schools (WLS) is seeking proposals from qualified firms to replace existing copier/MFP devices, replace Print Shop devices, and manage the existing classroom convenience laser printers/work group laser printers. The contract will be for 60 months, starting August 1, 2025, and ending July 31, 2030. Installation of all copiers and software is to be completed before August 11, 2025.

Evaluation Criteria

Cost, vendor qualification, ability to provide on-site support, experience, personnel resources, proposed technical solutions, vendor reputation, past performance, service and support resources.

Required Deliverables

Print Shop Production Units, Print Shop Color MFPs, Building Level MFPs, Printer Fleet Management, Monitoring System, Fax Server (optional)

Required Attachments

Appendix A: Annual Counts by Device Type, Appendix B: Current Copier/Print Shop Information, Appendix C: Current Printer Information – Summary, Appendix D: Fax Page Count by Device, Appendix E: Possible MFP / Print Shop Distribution – Summary, Appendix F: Possible MFP / Print Shop Distribution – Details, Appendix G: Sample Summary Page for Project Proposal
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Frequently Asked Questions

How do I respond to this RFP from Washington Local Schools?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 28, 2025. Proposals should be submitted to: Treasurer's Office, 3505 West Lincolnshire BLVD, Toledo, OH 43560 or [email protected]. For questions, contact Jeff Fouke at (419) 473-8223.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Washington Local Schools?

Civic IQ tracks all active and historical solicitations from Washington Local Schools. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 5 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Washington Local Schools for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Washington Local Schools in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jeff Fouke at (419) 473-8223. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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