Washington County - Enterprise Case Management Software - Contract No. 111626-ECM RFI (2026)
Washington CountyCounty · Washington, PA- Due
- Nov 16, 2026
- 9 days left
- Posted
- Oct 28, 2026
- Primary contact
- Dalton Thompson
- (724) 228-6740
The 30-second brief
The Washington County Department of Human Services seeks information and proposals for a centralized, hosted Enterprise Case Management (ECM) software platform under Contract No. 111626-ECM RFI. The secure, HIPAA-compliant system will coordinate human services, behavioral health, housing, and community-based programs while integrating with systems like CWIS, HCSIS, and HMIS. Key capabilities include intake, assessments, eligibility and enrollment, referrals, service planning, care coordination, outcomes tracking, and robust security including AES-256 encryption. Submissions are due by November 16th, 2026, at 11:00 A.M. at the Controller's Office in Washington, PA.
Past Performance, Local Supplier, Splitting awards
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Summary
The Washington County Department of Human Services seeks information and proposals for a centralized, hosted Enterprise Case Management (ECM) software platform under Contract No. 111626-ECM RFI. The secure, HIPAA-compliant system will coordinate human services, behavioral health, housing, and community-based programs while integrating with systems like CWIS, HCSIS, and HMIS. Key capabilities include intake, assessments, eligibility and enrollment, referrals, service planning, care coordination, outcomes tracking, and robust security including AES-256 encryption.
Submissions are due by November 16th, 2026, at 11:00 A.M. at the Controller's Office in Washington, PA.
EVALUATION CRITERIA
3- Past Performance
- Local Supplier
- Splitting awards
REQUIRED ATTACHMENTS
6- Information/Qualifications Response (Vendor Supplied)
- Signature Page
- Anti-Collusion Affidavit/W-9 or 1099
- Acceptance Terms of Submission
- Certification of nonprofit status
- Current Certificate of Insurance
- Submit to
- 95 West Beau Street, Suite 505, Washington, PA 15301
- Scope location
- Washington, PA
Questions about this RFI
How do I respond to this RFI from Washington County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 95 West Beau Street, Suite 505, Washington, PA 15301. For questions, contact Dalton Thompson.
Can small businesses or minority-owned firms bid on this RFI?
Most government agencies, including Washington County in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFI submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dalton Thompson at (724) 228-6740. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Past Performance, Local Supplier, Splitting awards" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Washington County?
All active and historical solicitations from Washington County are tracked and searchable. As a county agency, Washington County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 16, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFI?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Information/Qualifications Response (Vendor Supplied), Signature Page, Anti-Collusion Affidavit/W-9 or 1099, Acceptance Terms of Submission, certification of nonprofit status, current Certificate of I. Review the full document from Washington County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Washington, PA. Review the full solicitation for detailed scope requirements.