Waller County All Hazards Preparedness, Planning, Consulting, and Recovery Services RFP 26-010 2026
Waller CountyCounty · Waller County, TX- Due
- Aug 20, 2026
- Deadline passed
- Posted
- Jul 28, 2026
- Contract term
- 3 years
- Primary contact
- Jaime Kovar
The 30-second brief
Waller County is seeking proposals for all hazards preparedness, planning, consulting, and recovery services, including grant administration and debris monitoring. Proposals are due by August 20, 2026.
One original proposal, Four paper copies, One electronic response on a labeled flash drive
Firm experience (45%), Firm management plan (25%), Price (25%), Required forms and overall completeness (5%)
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Summary
Waller County is seeking proposals for all hazards preparedness, planning, consulting, and recovery services, including grant administration and debris monitoring. Proposals are due by August 20, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
3- One original proposal
- Four paper copies
- One electronic response on a labeled flash drive
REQUIRED ATTACHMENTS
6- Exhibit A: Pricing
- Exhibit B: Federal Clauses
- Exhibit C: Forms
- Form 1295
- Certificate of Insurance
- W-9
REQUIRED STAFFING
52- Submit to
- Waller County County Judge’s Office, 836 Austin Street, Suite 4300, Hempstead, TX 77445
- Duration
- 60 months
- Scope location
- Hempstead, TX
Questions about this RFP
How do I respond to this RFP from Waller County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Waller County County Judge’s Office, 836 Austin Street, Suite 4300, Hempstead, TX 77445. For questions, contact Jaime Kovar.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Waller County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jaime Kovar. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Administrative Specialist II, Research Assistant, Proposal Coordinator, Communication Technician, Help Desk Operator, Service Center/Logistics Specialist, Analytical Aide, Planning Aide, Project Control Specialist, Database Administrator, Consulting Aide, Consultant, Planner, Scientist, Assessor, An. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: One original proposal, Four paper copies, One electronic response on a labeled flash drive. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm experience (45%), Firm management plan (25%), Price (25%), Required forms and overall completeness (5%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Waller County?
All active and historical solicitations from Waller County are tracked and searchable. As a county agency, Waller County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A: Pricing, Exhibit B: Federal Clauses, Exhibit C: Forms, Form 1295, Certificate of Insurance, W-9. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Waller County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hempstead, TX. Review the full solicitation for detailed scope requirements.