Waco Independent School District - Refrigeration Services - CSB # 26-1321 (2026)
Waco Independent School DistrictSchool · Waco, TX- Due
- Nov 12, 2026
- Deadline passed
- Posted
- Oct 29, 2026
- Contract term
- 1 year
- Primary contact
- Judy Monroe
- (254) 755-9473 ext 2153
The 30-second brief
Waco Independent School District is seeking bids for an on-call contractor on an as-needed basis for an indefinite quantity contract to provide all necessary materials, labor, and equipment required to repair and maintain refrigeration-related equipment throughout the District. Scope of work includes compressors, filters, seals, locks, coolants, preventive maintenance, cleaning, inspecting, and tuning of walk-in freezers, walk-in coolers, stand-alone refrigerators, pass-thru freezers and refrigerators, ice-machines, refrigerated salad bar units, milk coolers, stand-alone freezers, ice cream freezers, beverage dispensers, and table-top ice dispensers, as well as installing and repairing flooring in walk-in coolers and freezers with aluminum diamond. The submission deadline is November 12, 2026, at 2:00 PM CST, with a question deadline of November 5, 2026. The contract term is one year with four additional one-year renewal options.
Price (Hourly Rate = 25 points, Hourly Rate - Holidays, nights & weekends = 5 points, Materials Markup = 20 points) - 50 points, Experience and Reputation (Experience doing business with other school districts = 15 points, Experience doing this type of work = 20 points) - 35 points, Quality of Goods and Services (Based on external references = 15 points) - 15 points
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Summary
Waco Independent School District is seeking bids for an on-call contractor on an as-needed basis for an indefinite quantity contract to provide all necessary materials, labor, and equipment required to repair and maintain refrigeration-related equipment throughout the District.
Scope of work includes compressors, filters, seals, locks, coolants, preventive maintenance, cleaning, inspecting, and tuning of walk-in freezers, walk-in coolers, stand-alone refrigerators, pass-thru freezers and refrigerators, ice-machines, refrigerated salad bar units, milk coolers, stand-alone freezers, ice cream freezers, beverage dispensers, and table-top ice dispensers, as well as installing and repairing flooring in walk-in coolers and freezers with aluminum diamond. The submission deadline is November 12, 2026, at 2:00 PM CST, with a question deadline of November 5, 2026. The contract term is one year with four additional one-year renewal options.
EVALUATION CRITERIA
Price (Hourly Rate = 25 points, Hourly Rate - Holidays, nights & weekends = 5 points, Materials Markup = 20 points) - 50 points, Experience and Reputation (Experience doing business with other school districts = 15 points, Experience doing this type of work = 20 points) - 35 points, Quality of Goods and Services (Based on external references = 15 points) - 15 points
REQUIRED ATTACHMENTS
Bid Proposal and References, Representations and Certifications Form, Narrative regarding experience with refrigeration repairs as well as preventive maintenance, Form CIQ – Conflict of Interest Questionnaire, Contractor Certification Form, Certificate of Liability Insurance, Form W-9 – Request for Taxpayer Identification Number and Certification, Form 1295 – Disclosure of Interested Parties, Federal Amendments, Additional Certifications Required for Child Nutrition Purchases
REQUIRED STAFFING
3- Submit to
- https://wisdebid.ionwave.net
- Duration
- 12 months
- Scope location
- Waco, TX
Questions about this BID
How do I respond to this Bid from Waco Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://wisdebid.ionwave.net. For questions, contact Judy Monroe.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Waco Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Judy Monroe at (254) 755-9473 ext 2153. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Hourly Labor Rate, Hourly Labor Rate – Holidays, Nights & Weekends. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price (Hourly Rate = 25 points, Hourly Rate - Holidays, nights & weekends = 5 points, Materials Markup = 20 points) - 50 points, Experience and Reputation (Experience doing business with other school..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Waco Independent School District?
All active and historical solicitations from Waco Independent School District are tracked and searchable. As a school agency, Waco Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Proposal and References, Representations and Certifications Form, Narrative regarding experience with refrigeration repairs as well as preventive maintenance, Form CIQ – Conflict of Interest Quest. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Waco Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Waco, TX. Review the full solicitation for detailed scope requirements.
