Waco Independent School District - Migration of On-Premise Virtualization Infrastructure - RFP # 26-1319 (2026)
Waco Independent School DistrictSchool · Waco, TX- Due
- Nov 12, 2026
- 15 days left
- Posted
- Oct 22, 2026
- Primary contact
- Judy Monroe
- (254) 342-2952
The 30-second brief
Waco Independent School District invites proposals from qualified systems integrators, hardware vendors, and technology providers for RFP # 26-1319 to design, deliver, and execute a comprehensive virtualization infrastructure migration. The scope includes replacing existing server hardware (Cisco UCS UCSB-B200-M5) and transitioning from the current VMware vSphere platform to an alternative enterprise-grade hypervisor solution such as Nutanix AHV, Verge.io, KVM/Proxmox VE, or HPE Morpheus. The winning vendor will provide a fully integrated hardware-software architecture, migration methodology (P2V, V2V), implementation services, network configuration, and post-implementation support ensuring zero data loss and minimal operational disruption. The submission deadline is November 12, 2026, at 2:00 P.M. CST, with a question deadline of November 4, 2026. Evaluation criteria include Price (40 points), Experience and Reputation (10 points), Quality of Goods and Services (30 points), and In-Person Presentations (20 points).
Server Compute; Storage Infrastructure; Network Infrastructure; Hypervisor & Management Platform; Migration Services; Training & Knowledge Transfer; Company Overview & Experience; Proposed Architecture & Bill of Materials (BOM); Migration Plan & Timeline; Service Level Agreements (SLAs) & Support; Cost Proposal
Price: 40, Experience doing this type of work: 10, Based on external references: 10, Meets the needs of the District: 20, Presentation: 20
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Summary
Waco Independent School District invites proposals from qualified systems integrators, hardware vendors, and technology providers for RFP # 26-1319 to design, deliver, and execute a comprehensive virtualization infrastructure migration.
The scope includes replacing existing server hardware (Cisco UCS UCSB-B200-M5) and transitioning from the current VMware vSphere platform to an alternative enterprise-grade hypervisor solution such as Nutanix AHV, Verge.io, KVM/Proxmox VE, or HPE Morpheus. The winning vendor will provide a fully integrated hardware-software architecture, migration methodology (P2V, V2V), implementation services, network configuration, and post-implementation support ensuring zero data loss and minimal operational disruption. The submission deadline is November 12, 2026, at 2:00 P.M. CST, with a question deadline of November 4, 2026. Evaluation criteria include Price (40 points), Experience and Reputation (10 points), Quality of Goods and Services (30 points), and In-Person Presentations (20 points).
EVALUATION CRITERIA
5- Price: 40
- Experience doing this type of work: 10
- Based on external references: 10
- Meets the needs of the District: 20
- Presentation: 20
REQUIRED DELIVERABLES
11- Server Compute
- Storage Infrastructure
- Network Infrastructure
- Hypervisor & Management Platform
- Migration Services
- Training & Knowledge Transfer
- Company Overview & Experience
- Proposed Architecture & Bill of Materials (BOM)
- Migration Plan & Timeline
- Service Level Agreements (SLAs) & Support
- Cost Proposal
REQUIRED ATTACHMENTS
7- Bid Submittal Form with References and Pricing
- Narrative
- Representations and Certifications Form
- Provision for Contracts Awarded with Federal Funds
- Form CIQ – Conflict of Interest Questionnaire
- Form W-9
- Form 1295
- Submit to
- https://wisdebid.ionwave.net
- Scope location
- Waco, TX
Questions about this RFP
How do I respond to this RFP from Waco Independent School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://wisdebid.ionwave.net. For questions, contact Judy Monroe.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Waco Independent School District in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Judy Monroe at (254) 342-2952. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Server Compute; Storage Infrastructure; Network Infrastructure; Hypervisor & Management Platform; Migration Services; Training & Knowledge Transfer; Company Overview & Experience; Proposed Architecture & Bill of Materials (BOM); Migration Plan & Timeline; Service Level Agreements (SLAs) & Support; C. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price: 40, Experience doing this type of work: 10, Based on external references: 10, Meets the needs of the District: 20, Presentation: 20" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Waco Independent School District?
All active and historical solicitations from Waco Independent School District are tracked and searchable. As a school agency, Waco Independent School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 12, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Submittal Form with References and Pricing, Narrative, Representations and Certifications Form, Provision for Contracts Awarded with Federal Funds, Form CIQ – Conflict of Interest Questionnaire, F. Review the full document from Waco Independent School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Waco, TX. Review the full solicitation for detailed scope requirements.