Village of West Milton Village Hall Cleaning Contract 2027-2029 Bid Packet
West Milton villageCity · West Milton, OH- Due
- Sep 21, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Ben Herron
- (937) 698-1500 ext 116
The 30-second brief
The Village of West Milton, Ohio is soliciting sealed bids for a three-year cleaning services contract for Village Hall, covering the period from January 1, 2027, through December 31, 2029. The scope of work includes basic janitorial services for administrative offices, entryways, restrooms, kitchens, hallways, conference rooms, the Public Access Studio, Council Chambers, and designated areas within the Police and Fire Departments. Additional annual services include cleaning exterior entryways, windows, and stripping/buffing/waxing all tile floors. The Village will furnish paper products, bags, vacuums, and floor machines, while the contractor must supply all cleaning solutions. Bidders must provide a Statement of Qualifications, Personal Property Tax Affidavit, Non-Collusion Affidavit, and proof of Worker's Compensation and Liability Insurance ($1M primary plus $1M excess). Security clearances and background checks are required for all personnel. Bids are due by 11:00 AM local time on Monday, September 21, 2026.
Monthly cleaning services, Annual exterior cleaning, Annual floor maintenance (strip/buff/wax)
Hear what West Milton village plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The Village of West Milton, Ohio is soliciting sealed bids for a three-year cleaning services contract for Village Hall, covering the period from January 1, 2027, through December 31, 2029.
The scope of work includes basic janitorial services for administrative offices, entryways, restrooms, kitchens, hallways, conference rooms, the Public Access Studio, Council Chambers, and designated areas within the Police and Fire Departments. Additional annual services include cleaning exterior entryways, windows, and stripping/buffing/waxing all tile floors. The Village will furnish paper products, bags, vacuums, and floor machines, while the contractor must supply all cleaning solutions. Bidders must provide a Statement of Qualifications, Personal Property Tax Affidavit, Non-Collusion Affidavit, and proof of Worker's Compensation and Liability Insurance ($1M primary plus $1M excess). Security clearances and background checks are required for all personnel. Bids are due by 11:00 AM local time on Monday, September 21, 2026.
REQUIRED DELIVERABLES
3- Monthly cleaning services
- Annual exterior cleaning
- Annual floor maintenance (strip/buff/wax)
REQUIRED ATTACHMENTS
5- Statement of Qualifications - Attachment A
- Personal Property Tax Affidavit - Attachment B
- Non-Collusion Affidavit - Attachment C
- Current Worker's Compensation Certificate - Attachment D
- Bidder's Certificate of Insurance
- Submit to
- 701 S. Miami Street, West Milton, Ohio 45383
- Scope location
- West Milton, OH
- Reported agency
- Village of West Milton, Ohio
Questions about this BID
How do I respond to this Bid from West Milton village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 701 S. Miami Street, West Milton, Ohio 45383. For questions, contact Ben Herron.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including West Milton village in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ben Herron at (937) 698-1500 ext 116. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Monthly cleaning services, Annual exterior cleaning, Annual floor maintenance (strip/buff/wax). Proposals should clearly address how each deliverable will be met.
Show 4 more questions
Where can I find more RFPs from West Milton village?
All active and historical solicitations from West Milton village are tracked and searchable. As a city agency, West Milton village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Statement of Qualifications - Attachment A, Personal Property Tax Affidavit - Attachment B, Non-Collusion Affidavit - Attachment C, Current Worker's Compensation Certificate - Attachment D, Bidder's C. Review the full document from West Milton village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Milton, OH. Review the full solicitation for detailed scope requirements.