Village of West Milton Park and Grounds Maintenance Quote Package 2027-2029
West Milton villageCity · West Milton, OH- Due
- Sep 21, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Ben Herron
- (937) 698-1500 ext 116
The 30-second brief
The Village of West Milton is soliciting quotes for a three-year park and grounds maintenance contract covering the 2027, 2028, and 2029 seasons (March through October annually). The scope of work includes mowing, trimming, trash removal, restroom cleaning, and facility inspections at West Milton Community Park, McCall Park, South Main S. Curve, DP&L Ball fields, South Jay St. areas, South Water Tower, and the S. Miami Sewer Pumping Station. Contractors must provide their own equipment unless specifically requested and available from the Village. Requirements include a $1,000,000 liability insurance policy, security clearances for all personnel, and five company references. Bids are due by 10:00 AM on September 21, 2026, at the West Milton Municipal Building.
Completed Bid Packets, Monthly Invoices, Insurance Certificate
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Summary
The Village of West Milton is soliciting quotes for a three-year park and grounds maintenance contract covering the 2027, 2028, and 2029 seasons (March through October annually).
The scope of work includes mowing, trimming, trash removal, restroom cleaning, and facility inspections at West Milton Community Park, McCall Park, South Main S. Curve, DP&L Ball fields, South Jay St. areas, South Water Tower, and the S. Miami Sewer Pumping Station. Contractors must provide their own equipment unless specifically requested and available from the Village. Requirements include a $1,000,000 liability insurance policy, security clearances for all personnel, and five company references. Bids are due by 10:00 AM on September 21, 2026, at the West Milton Municipal Building.
REQUIRED DELIVERABLES
3- Completed Bid Packets
- Monthly Invoices
- Insurance Certificate
REQUIRED ATTACHMENTS
Exhibit A, Bid Proposal Sheet for Submittal
- Submit to
- West Milton Municipal Building, 701 S. Miami St West Milton, OH 45383
- Duration
- 24 months
- Scope location
- West Milton, OH
- Reported agency
- Village of West Milton
Questions about this QUOTE
How do I respond to this Quote from West Milton village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: West Milton Municipal Building, 701 S. Miami St West Milton, OH 45383. For questions, contact Ben Herron.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including West Milton village in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ben Herron at (937) 698-1500 ext 116. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Completed Bid Packets, Monthly Invoices, Insurance Certificate. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from West Milton village?
All active and historical solicitations from West Milton village are tracked and searchable. As a city agency, West Milton village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A, Bid Proposal Sheet for Submittal. Review the full document from West Milton village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Milton, OH. Review the full solicitation for detailed scope requirements.