Village of South Elgin Sealcoating Services Bid Packet 2026
South Elgin villageCity · South Elgin, IL- Due
- Jul 14, 2026
- Deadline passed
- Posted
- Jun 26, 2026
- Contract term
- 1 year
- Primary contact
- Kim Wascher
- (847) 622-0003
The 30-second brief
The Village of South Elgin is seeking bids from qualified contractors for sealcoating services for the 2026 season. The scope of work includes cleaning, crack filling, repairs, striping, and sealcoating of various parking lots, bike trails, and driveways across the Village. Specific locations include 800 Michigan, Jim Hansen Park, Stearns Sports Park, and several well sites and lift stations. Contractors must use Brewer 'Poly Cote' Coal Tar Emulsion or an equivalent product, and all sealcoating must be hand-applied. The project is subject to the Illinois Prevailing Wage Act and requires a minimum of five years of experience. A suggested pre-bid meeting is scheduled for July 7, 2026, at 1:00 PM at the Public Services Building. Bids are due by 9:00 AM on July 14, 2026.
Bid Form, Bid Certification, References, Base Proposal/Fee Schedule, Independent Contractor's Agreement
Experience, qualifications, capabilities, and bid price.
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Summary
The Village of South Elgin is seeking bids from qualified contractors for sealcoating services for the 2026 season.
The scope of work includes cleaning, crack filling, repairs, striping, and sealcoating of various parking lots, bike trails, and driveways across the Village. Specific locations include 800 Michigan, Jim Hansen Park, Stearns Sports Park, and several well sites and lift stations. Contractors must use Brewer 'Poly Cote' Coal Tar Emulsion or an equivalent product, and all sealcoating must be hand-applied. The project is subject to the Illinois Prevailing Wage Act and requires a minimum of five years of experience. A suggested pre-bid meeting is scheduled for July 7, 2026, at 1:00 PM at the Public Services Building. Bids are due by 9:00 AM on July 14, 2026.
EVALUATION CRITERIA
4- Experience
- Qualifications
- Capabilities
- Bid price
REQUIRED DELIVERABLES
5- Bid Form
- Bid Certification
- References
- Base Proposal/Fee Schedule
- Independent Contractor's Agreement
REQUIRED ATTACHMENTS
Exhibit A (Maps), Exhibit B (Location Table)
- Submit to
- Village of South Elgin, Public Services Building, 1000 Bowes Road, South Elgin, Illinois 60177
- Scope location
- South Elgin, IL
- Reported agency
- Village of South Elgin
Questions about this BID
How do I respond to this Bid from South Elgin village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Village of South Elgin, Public Services Building, 1000 Bowes Road, South Elgin, Illinois 60177. For questions, contact Kim Wascher.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including South Elgin village in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kim Wascher at (847) 622-0003. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Form, Bid Certification, References, Base Proposal/Fee Schedule, Independent Contractor's Agreement. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience, qualifications, capabilities, and bid price." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from South Elgin village?
All active and historical solicitations from South Elgin village are tracked and searchable. As a city agency, South Elgin village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A (Maps), Exhibit B (Location Table). Review the full document from South Elgin village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: South Elgin, IL. Review the full solicitation for detailed scope requirements.