Village of Port Jefferson Preferred Catering Vendors RFI 149-2026
Village of Port JeffersonCity · Port Jefferson, NY- Due
- Jun 15, 2026
- Deadline passed
- Posted
- May 28, 2026
- Primary contact
- Sylvia Pirillo
- (631) 473-4724
The 30-second brief
The Village of Port Jefferson is seeking expressions of interest from qualified catering vendors to establish a preferred vendor list for events at the Village Center. Submissions are due by June 15, 2026.
Company profile, Sample menus and pricing, Description of services, Licenses and certifications, Proof of insurance, References
Experience and reputation, Quality and variety of menu offerings, Pricing and value, Ability to meet diverse event needs, Responsiveness and professionalism
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Summary
The Village of Port Jefferson is seeking expressions of interest from qualified catering vendors to establish a preferred vendor list for events at the Village Center. Submissions are due by June 15, 2026.
EVALUATION CRITERIA
5- Experience and reputation
- Quality and variety of menu offerings
- Pricing and value
- Ability to meet diverse event needs
- Responsiveness and professionalism
REQUIRED DELIVERABLES
6- Company profile
- Sample menus and pricing
- Description of services
- Licenses and certifications
- Proof of insurance
- References
REQUIRED ATTACHMENTS
5- Non-Collusion Bidding Certificate
- Bidder Information
- Waiver of Lien
- Bid Proposal
- Insurance and Indemnification Requirements
- Submit to
- 121 West Broadway, Port Jefferson, NY 11777
- Scope location
- Port Jefferson, NY
- Reported agency
- Inc. Village of Port Jefferson
Questions about this RFI
How do I respond to this RFI from Village of Port Jefferson?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 121 West Broadway, Port Jefferson, NY 11777. For questions, contact Sylvia Pirillo.
Can small businesses or minority-owned firms bid on this RFI?
Most government agencies, including Village of Port Jefferson in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFI submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sylvia Pirillo at (631) 473-4724. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Company profile, Sample menus and pricing, Description of services, Licenses and certifications, Proof of insurance, References. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and reputation, Quality and variety of menu offerings, Pricing and value, Ability to meet diverse event needs, Responsiveness and professionalism" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Village of Port Jefferson?
All active and historical solicitations from Village of Port Jefferson are tracked and searchable. As a city agency, Village of Port Jefferson regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFI?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusion Bidding Certificate, Bidder Information, Waiver of Lien, Bid Proposal, Insurance and Indemnification Requirements. Review the full document from Village of Port Jefferson for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Port Jefferson, NY. Review the full solicitation for detailed scope requirements.