Inc. Village of Port Jefferson Concession Operations RFP #150-2026
Village of Port JeffersonCity · Port Jefferson, NY- Due
- Jun 22, 2026
- Deadline passed
- Posted
- Jun 11, 2026
- Primary contact
- Sylvia Pirillo
- (631) 473-4724
The 30-second brief
The Village of Port Jefferson is soliciting proposals from mobile food vendors to operate concessions at East and West Beaches for the 2026 season. Proposals are due June 22, 2026, and must include menu pricing for approval.
Signed original proposal, Two copies of proposal, Menu prices, Business profile, Non-collusion bidding certificate, Bidder information form, Waiver of lien, Bid proposal form
Responsiveness to terms, overall qualifications, experience, benefit to the Village
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Summary
The Village of Port Jefferson is soliciting proposals from mobile food vendors to operate concessions at East and West Beaches for the 2026 season. Proposals are due June 22, 2026, and must include menu pricing for approval.
EVALUATION CRITERIA
4- Responsiveness to terms
- Overall qualifications
- Experience
- Benefit to the Village
REQUIRED DELIVERABLES
8- Signed original proposal
- Two copies of proposal
- Menu prices
- Business profile
- Non-collusion bidding certificate
- Bidder information form
- Waiver of lien
- Bid proposal form
REQUIRED ATTACHMENTS
7- Bidder Checklist
- Non-Collusion Bidding Certificate
- Bidder Information
- Waiver of Lien
- Bid Proposal
- Insurance Certificates
- Bonds
- Submit to
- 121 West Broadway, Port Jefferson, NY 11777
- Scope location
- Port Jefferson, NY
- Reported agency
- Inc. Village of Port Jefferson
Questions about this RFP
How do I respond to this RFP from Village of Port Jefferson?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 121 West Broadway, Port Jefferson, NY 11777. For questions, contact Sylvia Pirillo.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Village of Port Jefferson in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sylvia Pirillo at (631) 473-4724. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Signed original proposal, Two copies of proposal, Menu prices, Business profile, Non-collusion bidding certificate, Bidder information form, Waiver of lien, Bid proposal form. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness to terms, overall qualifications, experience, benefit to the Village" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Village of Port Jefferson?
All active and historical solicitations from Village of Port Jefferson are tracked and searchable. As a city agency, Village of Port Jefferson regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder Checklist, Non-Collusion Bidding Certificate, Bidder Information, Waiver of Lien, Bid Proposal, Insurance Certificates, Bonds. Review the full document from Village of Port Jefferson for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Port Jefferson, NY. Review the full solicitation for detailed scope requirements.