Village of Mamaroneck Independence Day Fireworks and Drone Light Show RFP 2027-2029
Village of MamaroneckCity · Mamaroneck, NY- Due
- Dec 4, 2026
- 30 days left
- Posted
- Nov 3, 2026
- Contract term
- 2 years
- Primary contact
- Jason Pinto
- (914) 777-7784
The 30-second brief
The Village of Mamaroneck invites qualified contractors to submit proposals covering a fireworks display and a drone light show for its annual Independence Day celebration at Harbor Island Park. The contract covers displays on July 4, 2027, and July 4, 2028, with a scheduled rain date of July 5 each year, plus an optional display for July 4, 2029. Contractors must bid on two independently priced options: Option A for Fireworks Display and Option B for Drone Light Show. Proposals are due by December 4, 2026, at 11:00 a.m. Questions must be submitted in writing by November 16, 2026. Requirements include local references, New York State workers' compensation, comprehensive general liability insurance, Iran Divestment Act Certification, and a Statement of Non-Collusion.
Annual and initial-term prices, show duration and content, visibility from Harbor Island Park, site and safety requirements, weather limitations, qualifications and references, resources requested from the Village
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Summary
The Village of Mamaroneck invites qualified contractors to submit proposals covering a fireworks display and a drone light show for its annual Independence Day celebration at Harbor Island Park.
The contract covers displays on July 4, 2027, and July 4, 2028, with a scheduled rain date of July 5 each year, plus an optional display for July 4, 2029. Contractors must bid on two independently priced options: Option A for Fireworks Display and Option B for Drone Light Show. Proposals are due by December 4, 2026, at 11:00 a.m. Questions must be submitted in writing by November 16, 2026. Requirements include local references, New York State workers' compensation, comprehensive general liability insurance, Iran Divestment Act Certification, and a Statement of Non-Collusion.
EVALUATION CRITERIA
7- Annual and initial-term prices
- Show duration and content
- Visibility from Harbor Island Park
- Site and safety requirements
- Weather limitations
- Qualifications and references
- Resources requested from the Village
REQUIRED ATTACHMENTS
6- Proposal Form
- Iran Divestment Act Certification
- Statement of Non-Collusion
- Certificate of Insurance
- Hold Harmless Agreement
- Local references
- Submit to
- [email protected]
- Duration
- 36 months
- Scope location
- Mamaroneck, NY
Questions about this RFP
How do I respond to this RFP from Village of Mamaroneck?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 4, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jason Pinto.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Village of Mamaroneck in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jason Pinto at (914) 777-7784. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Annual and initial-term prices, show duration and content, visibility from Harbor Island Park, site and safety requirements, weather limitations, qualifications and references, resources requested fro..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Village of Mamaroneck?
All active and historical solicitations from Village of Mamaroneck are tracked and searchable. As a city agency, Village of Mamaroneck regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Form, Iran Divestment Act Certification, Statement of Non-Collusion, Certificate of Insurance, Hold Harmless Agreement, local references. Review the full document from Village of Mamaroneck for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mamaroneck, NY. Review the full solicitation for detailed scope requirements.