Village of Lexington RFP - Holiday Lights & Decor 2026
Lexington villageCity · Lexington, MI- Due
- Oct 8, 2026
- Deadline passed
- Posted
- Sep 10, 2026
- Primary contact
- Vicki Scott
- (810) 359-8631 ext 102
The 30-second brief
The Village of Lexington, MI is seeking proposals for the installation, maintenance, and removal of holiday lighting and decorations throughout the Village for the 2026 holiday season. The scope of work encompasses storefront lighting within the DDA corridor along Huron Avenue, light pole lighting on 44 light poles, village sign lighting, and Christmas tree lighting utilizing approximately 750 linear feet of white C7 LED lights on the Village Green. The selected contractor will also install fresh holiday greenery provided by a separate vendor, perform seasonal inspection and maintenance, and remove displays in mid-January 2027. Bids are due by 2:00 p.m. on Thursday, October 8, 2026, submitted to the Village Clerk at 7227 Huron Avenue, Suite 100, Lexington, MI 48450.
Storefront Lighting, Light Pole Lighting, Village Sign Lighting, Village Christmas Tree Lighting, Seasonal Inspection and Maintenance, Removal
Qualified contractor
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Summary
The Village of Lexington, MI is seeking proposals for the installation, maintenance, and removal of holiday lighting and decorations throughout the Village for the 2026 holiday season.
The scope of work encompasses storefront lighting within the DDA corridor along Huron Avenue, light pole lighting on 44 light poles, village sign lighting, and Christmas tree lighting utilizing approximately 750 linear feet of white C7 LED lights on the Village Green. The selected contractor will also install fresh holiday greenery provided by a separate vendor, perform seasonal inspection and maintenance, and remove displays in mid-January 2027. Bids are due by 2:00 p.m. on Thursday, October 8, 2026, submitted to the Village Clerk at 7227 Huron Avenue, Suite 100, Lexington, MI 48450.
EVALUATION CRITERIA
Qualified contractor
REQUIRED DELIVERABLES
6- Storefront Lighting
- Light Pole Lighting
- Village Sign Lighting
- Village Christmas Tree Lighting
- Seasonal Inspection and Maintenance
- Removal
REQUIRED ATTACHMENTS
5- Current certificate of insurance
- Sole Proprietor hold harmless form attachment A or B
- State business license
- Company contact information and billing address
- List of subcontractors
- Submit to
- Village of Lexington, Vicki Scott - Village Clerk, 7227 Huron Avenue, Suite 100, Lexington, MI 48450
- Scope location
- Lexington, MI
- Reported agency
- Village of Lexington
Questions about this RFP
How do I respond to this RFP from Lexington village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Village of Lexington, Vicki Scott - Village Clerk, 7227 Huron Avenue, Suite 100, Lexington, MI 48450. For questions, contact Vicki Scott.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Lexington village in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Vicki Scott at (810) 359-8631 ext 102. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Storefront Lighting, Light Pole Lighting, Village Sign Lighting, Village Christmas Tree Lighting, Seasonal Inspection and Maintenance, Removal. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualified contractor" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lexington village?
All active and historical solicitations from Lexington village are tracked and searchable. As a city agency, Lexington village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: current certificate of insurance, Sole Proprietor hold harmless form attachment A or B, State business license, company contact information and billing address, list of subcontractors. Review the full document from Lexington village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lexington, MI. Review the full solicitation for detailed scope requirements.