Village of Lexington - Holiday Decorations and Fresh Greenery - RFP 2026
Lexington villageCity · Lexington, MI- Due
- Oct 8, 2026
- Deadline passed
- Posted
- Sep 10, 2026
- Primary contact
- Vicki Scott
- (810) 359-8631 ext 102
The 30-second brief
The Village of Lexington and Downtown Development Authority (DDA) seek proposals for holiday decorations, fresh mixed greenery, and roping garland. The scope includes decorating 34 existing planter pots (24 inches in diameter) in the downtown area along Main Street and Huron Avenue with fresh greenery and previously purchased holiday items such as pine boughs, pine cones, and bows. Additionally, vendors must supply seventeen 50-foot coils (approx. 850 linear feet) of fresh mixed roping garland for Village light poles and signs. Planter installations must be completed by November 23, 2026, maintained throughout the season, and removed by mid-January 2027. Proposals are due by 2:00 p.m. on Thursday, October 8, 2026.
Qualifications, proposal completeness, itemized pricing
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Summary
The Village of Lexington and Downtown Development Authority (DDA) seek proposals for holiday decorations, fresh mixed greenery, and roping garland.
The scope includes decorating 34 existing planter pots (24 inches in diameter) in the downtown area along Main Street and Huron Avenue with fresh greenery and previously purchased holiday items such as pine boughs, pine cones, and bows. Additionally, vendors must supply seventeen 50-foot coils (approx. 850 linear feet) of fresh mixed roping garland for Village light poles and signs. Planter installations must be completed by November 23, 2026, maintained throughout the season, and removed by mid-January 2027. Proposals are due by 2:00 p.m. on Thursday, October 8, 2026.
EVALUATION CRITERIA
3- Qualifications
- Proposal completeness
- Itemized pricing
REQUIRED ATTACHMENTS
4- Proof of general liability insurance
- Sole Proprietor hold harmless form
- Current State business license
- List of subcontractors
- Submit to
- Village of Lexington, Vicki Scott - Village Clerk, 7227 Huron Avenue, Suite 100, Lexington, MI 48450
- Scope location
- Lexington, MI
- Reported agency
- Village of Lexington
Questions about this RFP
How do I respond to this RFP from Lexington village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 8, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Village of Lexington, Vicki Scott - Village Clerk, 7227 Huron Avenue, Suite 100, Lexington, MI 48450. For questions, contact Vicki Scott.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Lexington village in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Vicki Scott at (810) 359-8631 ext 102. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, proposal completeness, itemized pricing" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lexington village?
All active and historical solicitations from Lexington village are tracked and searchable. As a city agency, Lexington village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proof of general liability insurance, Sole Proprietor hold harmless form, current State business license, list of subcontractors. Review the full document from Lexington village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lexington, MI. Review the full solicitation for detailed scope requirements.