Village of Lexington Tree Removal, Trimming, and Stump Grinding Services RFP 2026
Lexington villageCity · Lexington, MI- Due
- Oct 20, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Vicki Scott
- (810) 359-8631 ext 104
The 30-second brief
The Village of Lexington is soliciting competitive proposals from qualified and properly licensed/insured tree-care contractors to provide tree removal, trimming, stump grinding, and debris removal services at various locations within the village. The intent of this RFP is to establish unit pricing based upon the diameter at breast height (DBH) of each tree so that individual trees can be authorized for removal as needed. Work includes tree removal, sectional removal, trimming of branches and limbs, stump grinding, chipping, hauling and disposal of brush and debris, and emergency tree removal. Bids are due no later than 12:00 P.M. on Tuesday, October 20, 2026, and the anticipated contract term is three years from January 1, 2027, through December 31, 2029.
Tree removal, Tree sectional removal, Removal of dead/diseased/damaged/hazardous/designated trees, Trimming and removal of branches and limbs, Stump grinding, Removal of stump grindings from paved surfaces, Chipping and removal of brush and branches, Hauling and disposal of logs/branches/brush/debris, Raking and cleanup of work areas, Emergency tree removal
Overall competitiveness of proposed unit prices, Contractor qualifications, Experience, Availability, Insurance, Ability to perform work safely and professionally
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Summary
The Village of Lexington is soliciting competitive proposals from qualified and properly licensed/insured tree-care contractors to provide tree removal, trimming, stump grinding, and debris removal services at various locations within the village.
The intent of this RFP is to establish unit pricing based upon the diameter at breast height (DBH) of each tree so that individual trees can be authorized for removal as needed. Work includes tree removal, sectional removal, trimming of branches and limbs, stump grinding, chipping, hauling and disposal of brush and debris, and emergency tree removal. Bids are due no later than 12:00 P.M. on Tuesday, October 20, 2026, and the anticipated contract term is three years from January 1, 2027, through December 31, 2029.
EVALUATION CRITERIA
6- Overall competitiveness of proposed unit prices
- Contractor qualifications
- Experience
- Availability
- Insurance
- Ability to perform work safely and professionally
REQUIRED DELIVERABLES
10- Tree removal
- Tree sectional removal
- Removal of dead/diseased/damaged/hazardous/designated trees
- Trimming and removal of branches and limbs
- Stump grinding
- Removal of stump grindings from paved surfaces
- Chipping and removal of brush and branches
- Hauling and disposal of logs/branches/brush/debris
- Raking and cleanup of work areas
- Emergency tree removal
REQUIRED ATTACHMENTS
9- Current bid information
- Completed RFP bid
- Itemized cost for each line item
- Contractor exceptions
- Bid Form
- Unit Price Certification
- Certificate of insurance
- State business license
- List of subcontractors
- Submit to
- Tree Removal Bid, c/o Village Clerk, Village of Lexington, 7227 Huron Ave., Suite. 100, Lexington, MI 48450
- Scope location
- Lexington, MI
- Reported agency
- Village of Lexington
Questions about this RFP
How do I respond to this RFP from Lexington village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Tree Removal Bid, c/o Village Clerk, Village of Lexington, 7227 Huron Ave., Suite. 100, Lexington, MI 48450. For questions, contact Vicki Scott.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Lexington village in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Vicki Scott at (810) 359-8631 ext 104. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Tree removal, Tree sectional removal, Removal of dead/diseased/damaged/hazardous/designated trees, Trimming and removal of branches and limbs, Stump grinding, Removal of stump grindings from paved surfaces, Chipping and removal of brush and branches, Hauling and disposal of logs/branches/brush/debri. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall competitiveness of proposed unit prices, Contractor qualifications, Experience, Availability, Insurance, Ability to perform work safely and professionally" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Lexington village?
All active and historical solicitations from Lexington village are tracked and searchable. As a city agency, Lexington village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Current bid information, Completed RFP bid, Itemized cost for each line item, Contractor exceptions, Bid Form, Unit Price Certification, Certificate of insurance, State business license, List of subco. Review the full document from Lexington village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lexington, MI. Review the full solicitation for detailed scope requirements.