Village of Highland Hills - Harvard Road at Robert Bishop/Eaton Concrete Repairs - 2026
Highland Hills villageCity · Highland Hills village, OH- Due
- Jun 18, 2026
- Deadline passed
- Posted
- Jun 1, 2026
- Primary contact
- Susan Hamilton
- (216) 731-6255
The 30-second brief
Sealed bids are requested by the Village of Highland Hills for concrete repairs, pavement removal, limestone aggregate base, reinforced concrete pavement, concrete curb type 2A, pavement marking, loop detector replacement, maintenance of traffic, mobilization, site restoration, and preconstruction video/photographs at Harvard Road at Robert Bishop and Eaton. The project estimate is $261,000.00 for the contract and $12,320.00 for construction observation. Bids are due by Thursday, June 18, 2026, at 10:00 AM Local Time at the office of the Director of Finance, 3700 Northfield Rd., Highland Hills, Ohio 44122. Contract documents may be examined at Stephen Hovancsek & Associates, Inc. and obtained for a nonrefundable deposit of $200.00. Questions should be directed to the Village Engineer, Susan Hamilton, P.E., at phone (216) 731-6255. Required submittals include a Bid Guaranty, Power of Attorney, and Bidder's Affidavit. Prevailing wage rates apply.
Erosion control, Pavement removed, Aggregate base (limestone), Reinforced concrete pavement, Concrete curb type 2A, Pavement marking, Loop detector replacement, Maintenance of traffic, Mobilization, Site restoration, Preconstruction video / photographs, Discretionary allowance, Construction observation
Lowest responsive and responsible bidder
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Summary
Sealed bids are requested by the Village of Highland Hills for concrete repairs, pavement removal, limestone aggregate base, reinforced concrete pavement, concrete curb type 2A, pavement marking, loop detector replacement, maintenance of traffic, mobilization, site restoration, and preconstruction video/photographs at Harvard Road at Robert Bishop and Eaton.
The project estimate is $261,000.00 for the contract and $12,320.00 for construction observation. Bids are due by Thursday, June 18, 2026, at 10:00 AM Local Time at the office of the Director of Finance, 3700 Northfield Rd., Highland Hills, Ohio 44122. Contract documents may be examined at Stephen Hovancsek & Associates, Inc. and obtained for a nonrefundable deposit of $200.00. Questions should be directed to the Village Engineer, Susan Hamilton, P.E., at phone (216) 731-6255. Required submittals include a Bid Guaranty, Power of Attorney, and Bidder's Affidavit. Prevailing wage rates apply.
EVALUATION CRITERIA
Lowest responsive and responsible bidder
REQUIRED DELIVERABLES
13- Erosion control
- Pavement removed
- Aggregate base (limestone)
- Reinforced concrete pavement
- Concrete curb type 2A
- Pavement marking
- Loop detector replacement
- Maintenance of traffic
- Mobilization
- Site restoration
- Preconstruction video / photographs
- Discretionary allowance
- Construction observation
REQUIRED ATTACHMENTS
9- Personal Property Tax Certification (IB-19)
- Sign Bidders Certification (BF-2)
- Contract Timeline Statement (BF-3)
- Addendums/Clarifications (BF-3)
- List of Subcontractors (BF-4)
- Bid Form and Bid Proposal (BP-1 – BP-5)
- Substitution Sheet (SS-1)
- Bidders Affidavit (BA-1 – BA-3)
- Bid Guaranty or 10% Bid Bond
- Submit to
- Office of the Director of Finance, 3700 Northfield Rd., Highland Hills, OH 44122
- Scope location
- Highland Hills, OH
- Reported agency
- Village of Highland Hills
Questions about this BID
How do I respond to this Bid from Highland Hills village?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Director of Finance, 3700 Northfield Rd., Highland Hills, OH 44122. For questions, contact Susan Hamilton.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Highland Hills village in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Susan Hamilton at (216) 731-6255. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Erosion control, Pavement removed, Aggregate base (limestone), Reinforced concrete pavement, Concrete curb type 2A, Pavement marking, Loop detector replacement, Maintenance of traffic, Mobilization, Site restoration, Preconstruction video / photographs, Discretionary allowance, Construction observat. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Highland Hills village?
All active and historical solicitations from Highland Hills village are tracked and searchable. As a city agency, Highland Hills village regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Personal Property Tax Certification (IB-19), Sign Bidders Certification (BF-2), Contract Timeline Statement (BF-3), Addendums/Clarifications (BF-3), List of Subcontractors (BF-4), Bid Form and Bid Pro. Review the full document from Highland Hills village for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Highland Hills, OH. Review the full solicitation for detailed scope requirements.