Village of Fredonia Request for Proposals for Dam Engineering Services 2026
Village of FredoniaCity · Fredonia, NY- Due
- Nov 10, 2026
- 13 days left
- Primary contact
- Erlyssa LeBeau
- (716) 679-2314
The 30-second brief
The Village of Fredonia is soliciting proposals for engineering services to study an unsound dam and spillway. The scope includes determining viable options such as drawing down the normal pool and rehabilitating the dam, reconstructing the spillway and configuration, or decommissioning the dam, along with evaluating facilities for mitigation actions and conducting a benefit-cost analysis. The study will support future FEMA and state grant applications to advance project implementation for the Water treatment plant located at 9254 Fredonia Stockton Road. Responses are due by November 10, 2026, at 11am.
Determine viable options for the unsound dam; Evaluate facilities to identify mitigation actions and develop a benefit cost-analysis; Providing Village with estimates necessary to apply for funding for future State and Federal grants
Professional qualifications necessary for satisfactory performance for required services, Specialized experience and technical competence in the type of work required, Capacity to accomplish work in a reasonable amount of time, Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules
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Summary
The Village of Fredonia is soliciting proposals for engineering services to study an unsound dam and spillway.
The scope includes determining viable options such as drawing down the normal pool and rehabilitating the dam, reconstructing the spillway and configuration, or decommissioning the dam, along with evaluating facilities for mitigation actions and conducting a benefit-cost analysis. The study will support future FEMA and state grant applications to advance project implementation for the Water treatment plant located at 9254 Fredonia Stockton Road. Responses are due by November 10, 2026, at 11am.
EVALUATION CRITERIA
Professional qualifications necessary for satisfactory performance for required services, Specialized experience and technical competence in the type of work required, Capacity to accomplish work in a reasonable amount of time, Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules
REQUIRED DELIVERABLES
3- Determine viable options for the unsound dam
- Evaluate facilities to identify mitigation actions and develop a benefit cost-analysis
- Providing Village with estimates necessary to apply for funding for future State and Federal grants
REQUIRED ATTACHMENTS
13- Name of Respondent
- Respondent Address
- Respondent Telephone Number
- Respondent Federal Tax Identification Number
- Name
- Title
- Telephone number
- Fax number
- Email address of contact person
- Introduction (transmittal letter)
- Background and Experience
- Specialized Knowledge
- Personnel/Professional Qualifications
REQUIRED STAFFING
9- Submit to
- 9-11 Church Street, Fredonia, NY 14063; PO Box 31, Fredonia, NY 14063; or [email protected]
- Scope location
- Fredonia, NY
Questions about this RFP
How do I respond to this RFP from Village of Fredonia?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 9-11 Church Street, Fredonia, NY 14063; PO Box 31, Fredonia, NY 14063; or [email protected]. For questions, contact Erlyssa LeBeau.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Village of Fredonia in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Erlyssa LeBeau at (716) 679-2314. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Principal in Charge, Project Engineer, Senior Engineer, Mid-level Engineer, Junior Engineer, Surveyor, Engineer Interns, Senior CAD technician, Engineering technician. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Determine viable options for the unsound dam; Evaluate facilities to identify mitigation actions and develop a benefit cost-analysis; Providing Village with estimates necessary to apply for funding for future State and Federal grants. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Professional qualifications necessary for satisfactory performance for required services, Specialized experience and technical competence in the type of work required, Capacity to accomplish work in a..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Village of Fredonia?
All active and historical solicitations from Village of Fredonia are tracked and searchable. As a city agency, Village of Fredonia regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Name of Respondent, Respondent Address, Respondent Telephone Number, Respondent Federal Tax Identification Number, Name, title, telephone number, fax number, and email address of contact person, Intro. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Village of Fredonia for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fredonia, NY. Review the full solicitation for detailed scope requirements.