Village of Ellicottville IT Managed Services RFP 2026
Village of EllicottvilleCity · Ellicottville, NY- Due
- Sep 18, 2026
- Deadline passed
- Primary contact
- Gregory Keyser
- (716) 699-4636
The 30-second brief
The Village of Ellicottville is seeking proposals from managed service providers (MSPs) to consolidate all municipal information technology infrastructure and support services under a single unified agreement. The selected vendor will be responsible for eliminating operational gaps, overseeing daily IT operations, and establishing centralized governance across all Town departments. Key deliverables include the development of a comprehensive Centralization and Migration Strategy to integrate departments into a unified architecture. Proposals are due by September 18, 2026, at 4:00 PM. Submissions should be directed to Gregory Keyser at 1 West Washington Street, PO Box 475, Ellicottville, NY 14731.
Centralization and Migration Strategy, Daily IT operations oversight, Centralized governance
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Summary
The Village of Ellicottville is seeking proposals from managed service providers (MSPs) to consolidate all municipal information technology infrastructure and support services under a single unified agreement.
The selected vendor will be responsible for eliminating operational gaps, overseeing daily IT operations, and establishing centralized governance across all Town departments. Key deliverables include the development of a comprehensive Centralization and Migration Strategy to integrate departments into a unified architecture. Proposals are due by September 18, 2026, at 4:00 PM. Submissions should be directed to Gregory Keyser at 1 West Washington Street, PO Box 475, Ellicottville, NY 14731.
REQUIRED DELIVERABLES
3- Centralization and Migration Strategy
- Daily IT operations oversight
- Centralized governance
REQUIRED ATTACHMENTS
See attached file
- Submit to
- 1 West Washington Street PO Box 475, Ellicottville, NY, 14731
- Scope location
- Cattaraugus, NY
Questions about this RFP
How do I respond to this RFP from Village of Ellicottville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1 West Washington Street PO Box 475, Ellicottville, NY, 14731. For questions, contact Gregory Keyser.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Village of Ellicottville in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Gregory Keyser at (716) 699-4636. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Centralization and Migration Strategy, Daily IT operations oversight, Centralized governance. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Village of Ellicottville?
All active and historical solicitations from Village of Ellicottville are tracked and searchable. As a city agency, Village of Ellicottville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: See attached file. Review the full document from Village of Ellicottville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cattaraugus, NY. Review the full solicitation for detailed scope requirements.