Village of Baxter Estates - Snow Removal Services - 2026-2028 - 315 Main Street and Shore Road Sidewalk
Village of Baxter Estates, North Hempstead, NY·City
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- Primary Contact
- Village Clerk-Treasurer
- Contract Term
- 1 year
- Duration
- 10 months
- Scope Location
- Port Washington, NY
- Submission Address
- Village Clerk-Treasurer, 315 Main Street, Port Washington, N.Y. 11050
SUMMARY
The Incorporated Village of Baxter Estates seeks proposals for snow removal, salting, sanding, and de-icing services for Village-owned properties, including 315 Main Street and the sidewalk abutting Baxter Beach along Shore Road. The initial contract term runs from November 2, 2026, through March 31, 2027, with a Village option to extend for an additional term from November 1, 2027, through March 31, 2028. Work includes plowing parking areas, driveways, walkways, and clearing sidewalks using snow plows and snow blowers for various snow accumulation tiers ranging from under 1 inch to above 11 inches. Vendors must submit pricing for all 11 bid items across 2026-2027 and 2027-2028 terms. Requirements include commercial general liability insurance of at least $1,000,000 per occurrence, motor vehicle liability insurance, contractual liability insurance, worker's compensation, prevailing wage compliance, a non-collusive bidding certification, and a corporate resolution.
EVALUATION CRITERIA
Price
REQUIRED DELIVERABLES
Under 1"- Apply sanding/salting mix only; 1-2 inches snowplow; 3-5 inches snowplow; 6-8 inches snowplow; 9-11 inches snowplow; Above 11 inches price per inch; 1-2 inches snow blower; 3-5 inches snow blower; 6-8 inches snow blower; 9-11 inches snow blower; Above 11 inches snow blower price per inch
REQUIRED ATTACHMENTS
Non-Collusive Bidding Certification, Corporate Resolution, Exhibit C Snowplow Estimate, Certificates of Insurance, Signed Specifications and Proposal
You're reading this because they made it public. Your competitor read the board minutes that named this project 6–18 months ago. We read those same minutes. Next time, read them first.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Village of Baxter Estates?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Village Clerk-Treasurer, 315 Main Street, Port Washington, N.Y. 11050. For questions, contact Village Clerk-Treasurer.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Village of Baxter Estates?
All active and historical solicitations from Village of Baxter Estates are tracked and searchable. As a city agency, Village of Baxter Estates regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 29, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusive Bidding Certification, Corporate Resolution, Exhibit C Snowplow Estimate, Certificates of Insurance, Signed Specifications and Proposal. Review the full document from Village of Baxter Estates for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Village of Baxter Estates in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Village Clerk-Treasurer. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Port Washington, NY. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Under 1"- Apply sanding/salting mix only; 1-2 inches snowplow; 3-5 inches snowplow; 6-8 inches snowplow; 9-11 inches snowplow; Above 11 inches price per inch; 1-2 inches snow blower; 3-5 inches snow blower; 6-8 inches snow blower; 9-11 inches snow blower; Above 11 inches snow blower price per inch. Proposals should clearly address how each deliverable will be met.
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