Vilas County Enterprise Resource Planning System RFP 2026
Vilas CountyCounty · Vilas County, WI- Due
- Jun 30, 2026
- Deadline passed
- Posted
- May 20, 2026
- Primary contact
- Kate Offerdahl-Joyce
The 30-second brief
Vilas County, Wisconsin is soliciting proposals for software and implementation services for a new Enterprise Resource Planning (ERP) systems environment. The project aims to replace the legacy ACS financial system and Kronos timekeeping with a modern, integrated solution covering 16 functional areas including General Ledger, Accounts Payable/Receivable, Budgeting, Fixed Assets, Project/Grant Accounting, Inventory, Job Costing, Payroll, Human Resources, and Work Orders/Fleet Management. The County has a preference for a Software as a Service (SaaS) deployment model but will consider Proposer-hosted options. Proposals are due June 30, 2026, with implementation expected to begin in January 2027. Evaluation criteria include functionality (35 points), approach (25 points), and cost (40 points).
Project Management Plan, Data Conversion Plan, Training Plan, System Interface Plan, Testing and Quality Assurance Plan, Pre- and Post-Implementation Support Plan, System Documentation, Risk Register
Functionality, Technical, Approach, Proposer Experience, Proposed Staff Experience, Functionality Demonstrated, Technical Capabilities, Approach Discussion, Experience Discussion, Reference Feedback, Comparable References, Cost
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Summary
Vilas County, Wisconsin is soliciting proposals for software and implementation services for a new Enterprise Resource Planning (ERP) systems environment.
The project aims to replace the legacy ACS financial system and Kronos timekeeping with a modern, integrated solution covering 16 functional areas including General Ledger, Accounts Payable/Receivable, Budgeting, Fixed Assets, Project/Grant Accounting, Inventory, Job Costing, Payroll, Human Resources, and Work Orders/Fleet Management. The County has a preference for a Software as a Service (SaaS) deployment model but will consider Proposer-hosted options. Proposals are due June 30, 2026, with implementation expected to begin in January 2027. Evaluation criteria include functionality (35 points), approach (25 points), and cost (40 points).
EVALUATION CRITERIA
12- Functionality
- Technical
- Approach
- Proposer Experience
- Proposed Staff Experience
- Functionality Demonstrated
- Technical Capabilities
- Approach Discussion
- Experience Discussion
- Reference Feedback
- Comparable References
- Cost
REQUIRED DELIVERABLES
8- Project Management Plan
- Data Conversion Plan
- Training Plan
- System Interface Plan
- Testing and Quality Assurance Plan
- Pre- and Post-Implementation Support Plan
- System Documentation
- Risk Register
REQUIRED ATTACHMENTS
3- Attachment A - Proposal Response Forms
- Attachment B - Functional and Technical Requirements/Capabilities
- Attachment C - Cost Worksheets
REQUIRED STAFFING
4- Submit to
- Eagle River, WI
- Scope location
- Eagle River, WI
Questions about this RFP
How do I respond to this RFP from Vilas County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Eagle River, WI. For questions, contact Kate Offerdahl-Joyce.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Vilas County in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kate Offerdahl-Joyce. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Professional Services, Training Services, Project Management Services, Custom Programming. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Project Management Plan, Data Conversion Plan, Training Plan, System Interface Plan, Testing and Quality Assurance Plan, Pre- and Post-Implementation Support Plan, System Documentation, Risk Register. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Functionality, Technical, Approach, Proposer Experience, Proposed Staff Experience, Functionality Demonstrated, Technical Capabilities, Approach Discussion, Experience Discussion, Reference Feedback,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Vilas County?
All active and historical solicitations from Vilas County are tracked and searchable. As a county agency, Vilas County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - Proposal Response Forms, Attachment B - Functional and Technical Requirements/Capabilities, Attachment C - Cost Worksheets. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Vilas County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Eagle River, WI. Review the full solicitation for detailed scope requirements.