Upshur County School District - Safer School Entry Project at Buckhannon-Upshur High School - RFP 008 25-26 (2026)
Upshur County School DistrictSchool · Buckhannon, WV- Due
- Jul 16, 2026
- Deadline passed
- Posted
- Jun 8, 2026
- Primary contact
- Matthew Sisk
- (304) 472-5480
The 30-second brief
Upshur County Schools solicits proposals from qualified vendors to design, furnish, and install a safer school entry system at Buckhannon-Upshur High School (BUHS). The project enhances building security, controls visitor access, and improves situational awareness via access control systems, badge readers, keypads, single-button emergency locking or lockdown capabilities, and integration with Avigilon door access control systems. Vendors must demonstrate K-12 school security experience, secure vestibule design, and Avigilon certification. Proposals are due by July 16, 2026, with a mandatory on-site visit on July 1, 2026. Evaluation criteria include cost and overall value (30%), school security experience (25%), quality of proposed solution (20%), implementation timeline (10%), references (10%), and RFP compliance (5%).
Cost and Overall Value (30%), Experience with School Security Projects (25%), Quality of Proposed Solution - Cyber security review - Physical Security review (20%), Implementation Timeline (10%), References and Past Performance (10%), Compliance with RFP Requirements (5%)
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Summary
Upshur County Schools solicits proposals from qualified vendors to design, furnish, and install a safer school entry system at Buckhannon-Upshur High School (BUHS).
The project enhances building security, controls visitor access, and improves situational awareness via access control systems, badge readers, keypads, single-button emergency locking or lockdown capabilities, and integration with Avigilon door access control systems. Vendors must demonstrate K-12 school security experience, secure vestibule design, and Avigilon certification. Proposals are due by July 16, 2026, with a mandatory on-site visit on July 1, 2026. Evaluation criteria include cost and overall value (30%), school security experience (25%), quality of proposed solution (20%), implementation timeline (10%), references (10%), and RFP compliance (5%).
EVALUATION CRITERIA
Cost and Overall Value (30%), Experience with School Security Projects (25%), Quality of Proposed Solution - Cyber security review - Physical Security review (20%), Implementation Timeline (10%), References and Past Performance (10%), Compliance with RFP Requirements (5%)
REQUIRED ATTACHMENTS
15- Cover Letter signed by an authorized representative
- Company Profile and Qualifications
- Narrative description of the proposed solution
- Detailed scope of work and deliverables
- Proposed project timeline
- Itemized cost proposal
- Warranty and maintenance details
- References
- Any exceptions or assumptions
- Completed Vendor SOS Document
- WV-96 - Appendix 2
- WV-96a Software Agreement Addendum
- Affidavit - Appendix 3
- Affidavit of Non-collusion - Appendix 1
- W9
- Submit to
- Upshur County Schools, Attn: Matthew Sisk, 102 Smithfield St., Buckhannon, WV 26201
- Scope location
- Buckhannon, WV
Questions about this RFP
How do I respond to this RFP from Upshur County School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 16, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Upshur County Schools, Attn: Matthew Sisk, 102 Smithfield St., Buckhannon, WV 26201. For questions, contact Matthew Sisk.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Upshur County School District in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Matthew Sisk at (304) 472-5480. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost and Overall Value (30%), Experience with School Security Projects (25%), Quality of Proposed Solution - Cyber security review - Physical Security review (20%), Implementation Timeline (10%), Refe..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Upshur County School District?
All active and historical solicitations from Upshur County School District are tracked and searchable. As a school agency, Upshur County School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter signed by an authorized representative, Company Profile and Qualifications, Narrative description of the proposed solution, Detailed scope of work and deliverables, Proposed project timel. Review the full document from Upshur County School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Buckhannon, WV. Review the full solicitation for detailed scope requirements.