University of Iowa Regent Web-Based Graphic Design Template Platform RFP 18584 - 2026
University Of IowaHigher Ed · Iowa City, IA- Due
- Jul 15, 2026
- Deadline passed
- Posted
- Jun 10, 2026
- Contract term
- 3 years
- Primary contact
- Bonnie Thornton
- (319) 335-2209
The 30-second brief
The University of Iowa and Iowa State University are seeking proposals from qualified suppliers to provide a web-based graphic design template platform solution to implement across their respective campuses. The platform must support the creation of branded communications through customizable templates, shared asset libraries, and collaborative workflows with centralized administration. Key requirements include support for concurrent collaboration, visual communications for coursework, presentations, campus communications, and marketing purposes, as well as integration with institutional systems such as Microsoft Active Directory and Microsoft Entra ID. The initial contract term is anticipated for 3 years with an option to renew for one additional 3-year period. Responses are due by July 15, 2026.
Response to the features and functionality specifications, Demonstrated expertise and service record, platform technical maintenance and usability, financial responsibility/stability of the Supplier, References, experience, and past performance of the Supplier in support of similarly sized institutions, Pricing schedule, Supplier support services and proposed value adds
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Summary
The University of Iowa and Iowa State University are seeking proposals from qualified suppliers to provide a web-based graphic design template platform solution to implement across their respective campuses.
The platform must support the creation of branded communications through customizable templates, shared asset libraries, and collaborative workflows with centralized administration. Key requirements include support for concurrent collaboration, visual communications for coursework, presentations, campus communications, and marketing purposes, as well as integration with institutional systems such as Microsoft Active Directory and Microsoft Entra ID. The initial contract term is anticipated for 3 years with an option to renew for one additional 3-year period. Responses are due by July 15, 2026.
EVALUATION CRITERIA
Response to the features and functionality specifications, Demonstrated expertise and service record, platform technical maintenance and usability, financial responsibility/stability of the Supplier, References, experience, and past performance of the Supplier in support of similarly sized institutions, Pricing schedule, Supplier support services and proposed value adds
REQUIRED ATTACHMENTS
9- RFP 18584 Features and Functionality
- Implementation Timeline Attachment
- Branding Customization
- Standard reports example
- Financial documents
- Accessibility VPAT
- Terms of Use agreement
- Service Level Agreement
- License Terms
- Submit to
- https://uiebid.ionwave.net/PublicDetail.aspx?bidID=7804&SourceType=2
- Duration
- 72 months
- Scope location
- Iowa City, IA
- Reported agency
- University of Iowa
Questions about this RFP
How do I respond to this RFP from University Of Iowa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 15, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://uiebid.ionwave.net/PublicDetail.aspx?bidID=7804&SourceType=2. For questions, contact Bonnie Thornton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Iowa in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Bonnie Thornton at (319) 335-2209. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Response to the features and functionality specifications, Demonstrated expertise and service record, platform technical maintenance and usability, financial responsibility/stability of the Supplier,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Iowa?
All active and historical solicitations from University Of Iowa are tracked and searchable. As a higher ed agency, University Of Iowa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: RFP 18584 Features and Functionality, Implementation Timeline Attachment, Branding Customization, Standard reports example, Financial documents, Accessibility VPAT, Terms of Use agreement, Service Lev. Review the full document from University Of Iowa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Iowa City, IA. Review the full solicitation for detailed scope requirements.
