University of Iowa - Promotional Products Preferred Supplier Program - RFP 18651 (2026)
University Of IowaHigher Ed · Iowa City, IA- Due
- Dec 15, 2026
- 30 days left
- Posted
- Nov 13, 2026
- Contract term
- 6 years
- Primary contact
- Chandra Wojno
- (319) 335-0378
The 30-second brief
The University of Iowa solicits proposals from qualified suppliers to establish a pool of preferred suppliers for the provision of promotional products and branded merchandise for university-wide use. The procurement covers apparel, drinkware, bags and totes, technology accessories, writing instruments, office products, event materials, and accessories across Iowa City, Iowa. The resulting contract term is 6 years, beginning on or about January 1, 2027 through December 31, 2032. Bids must be submitted via the eBid system by December 15, 2026 at 3:00 PM CT. A question deadline is set for November 23, 2026. Required submissions include audited financial statements, a market basket pricing workbook, and product samples.
Response to specifications, demonstrated expertise and service record, system technical maintainability and usability, financial responsibility/stability of the Supplier, references of the Supplier, new functionalities, pricing schedule, supplier experience, commitment, and demonstrated understanding
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Summary
The University of Iowa solicits proposals from qualified suppliers to establish a pool of preferred suppliers for the provision of promotional products and branded merchandise for university-wide use.
The procurement covers apparel, drinkware, bags and totes, technology accessories, writing instruments, office products, event materials, and accessories across Iowa City, Iowa. The resulting contract term is 6 years, beginning on or about January 1, 2027 through December 31, 2032. Bids must be submitted via the eBid system by December 15, 2026 at 3:00 PM CT. A question deadline is set for November 23, 2026. Required submissions include audited financial statements, a market basket pricing workbook, and product samples.
EVALUATION CRITERIA
10- Response to specifications
- Demonstrated expertise and service record
- System technical maintainability and usability
- Financial responsibility/stability of the Supplier
- References of the Supplier
- New functionalities
- Pricing schedule
- Supplier experience
- Commitment
- Demonstrated understanding
REQUIRED ATTACHMENTS
3- Promotional Products Market Basket Pricing Workbook
- Financial documents
- Product samples
- Submit to
- https://uiebid.ionwave.net/PublicDetail.aspx?bidID=7877&SourceType=1
- Scope location
- Iowa City, IA
- Reported agency
- University of Iowa
Questions about this RFP
How do I respond to this RFP from University Of Iowa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 15, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://uiebid.ionwave.net/PublicDetail.aspx?bidID=7877&SourceType=1. For questions, contact Chandra Wojno.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Iowa in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chandra Wojno at (319) 335-0378. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Response to specifications, demonstrated expertise and service record, system technical maintainability and usability, financial responsibility/stability of the Supplier, references of the Supplier, n..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Iowa?
All active and historical solicitations from University Of Iowa are tracked and searchable. As a higher ed agency, University Of Iowa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 6 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 15, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Promotional Products Market Basket Pricing Workbook, Financial documents, Product samples. Review the full document from University Of Iowa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Iowa City, IA. Review the full solicitation for detailed scope requirements.
