University of Iowa Tumor measurement and metrics software RFP 18521 2026
University Of IowaHigher Ed · Iowa City, IA- Due
- Feb 24, 2026
- Deadline passed
- Posted
- Jan 22, 2026
- Contract term
- 1 year
- Primary contact
- Doris Vaske
- (319) 335-0113
The 30-second brief
The University of Iowa is seeking written proposals from qualified suppliers to provide tumor measurement and metrics software for its Radiology Department and oncology clinical trials, focusing on RECIST 1.1 and RANO criteria. The software must integrate with Visage PACS and Epic EHR systems, support multi-modality viewing such as PET-CT and PET-MR, provide data retention and reporting functionality, and be accessible via workstations. The initial volume is estimated at 800 studies per year, scaling to 1,200 studies per year, with 7 total users including 2 administrators. Bids must be submitted via the eBid system by February 24, 2026. A question deadline is set for February 3, 2026. Evaluation criteria include response to specifications, demonstrated expertise, system technical maintainability and usability, financial stability, references, new functionalities, pricing schedule, and supplier experience.
Tumor measurement and metrics software license, Implementation and integration services, Training and support, Annual system maintenance, 2 administrator user licenses, 5 regular user licenses
Response to specifications, demonstrated expertise and service record, system technical maintainability and usability, financial responsibility/stability of the supplier, references of the supplier, new functionalities, pricing schedule, supplier experience, commitment, and demonstrated understanding
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Summary
The University of Iowa is seeking written proposals from qualified suppliers to provide tumor measurement and metrics software for its Radiology Department and oncology clinical trials, focusing on RECIST 1.1 and RANO criteria.
The software must integrate with Visage PACS and Epic EHR systems, support multi-modality viewing such as PET-CT and PET-MR, provide data retention and reporting functionality, and be accessible via workstations. The initial volume is estimated at 800 studies per year, scaling to 1,200 studies per year, with 7 total users including 2 administrators. Bids must be submitted via the eBid system by February 24, 2026. A question deadline is set for February 3, 2026. Evaluation criteria include response to specifications, demonstrated expertise, system technical maintainability and usability, financial stability, references, new functionalities, pricing schedule, and supplier experience.
EVALUATION CRITERIA
10- Response to specifications
- Demonstrated expertise and service record
- System technical maintainability and usability
- Financial responsibility/stability of the supplier
- References of the supplier
- New functionalities
- Pricing schedule
- Supplier experience
- Commitment
- Demonstrated understanding
REQUIRED DELIVERABLES
6- Tumor measurement and metrics software license
- Implementation and integration services
- Training and support
- Annual system maintenance
- 2 administrator user licenses
- 5 regular user licenses
REQUIRED ATTACHMENTS
11- Financial documents
- RFP 18521 Features and Functionalities spreadsheet
- Service Level Agreement
- Standard reports example
- Itemized quote
- Proposed project plan with timeline
- Terms of Use and/or License Terms agreement
- UIHC HCIS IT Assessment
- Connectivity and workflow diagram(s)
- Accessibility VPAT
- Hardware requirements list
- Submit to
- https://uiebid.ionwave.net/PublicDetail.aspx?bidID=7697&SourceType=2
- Duration
- 60 months
- Scope location
- Iowa City, IA
- Reported agency
- University of Iowa
Questions about this RFP
How do I respond to this RFP from University Of Iowa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://uiebid.ionwave.net/PublicDetail.aspx?bidID=7697&SourceType=2. For questions, contact Doris Vaske.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Iowa in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Doris Vaske at (319) 335-0113. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Tumor measurement and metrics software license, Implementation and integration services, Training and support, Annual system maintenance, 2 administrator user licenses, 5 regular user licenses. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Response to specifications, demonstrated expertise and service record, system technical maintainability and usability, financial responsibility/stability of the supplier, references of the supplier, n..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Iowa?
All active and historical solicitations from University Of Iowa are tracked and searchable. As a higher ed agency, University Of Iowa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Financial documents, RFP 18521 Features and Functionalities spreadsheet, Service Level Agreement, standard reports example, itemized quote, proposed project plan with timeline, Terms of Use and/or Lic. Review the full document from University Of Iowa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Iowa City, IA. Review the full solicitation for detailed scope requirements.