University of Iowa - Hancher Audio Consoles, Accessories and Support - RFP 18663 (2026)
University Of IowaHigher Ed · Iowa City, IA- Due
- Nov 23, 2026
- 11 days left
- Posted
- Nov 2, 2026
- Contract term
- 1 year
- Primary contact
- Andy Lane
- (319) 335-1207
The 30-second brief
The University of Iowa seeks written proposals from qualified suppliers to provide audio consoles, accessories, and associated support for Hancher Auditorium located in Iowa City, Iowa. This extensive bid requires submission via the eBid system by November 23, 2026. The procurement includes Yamaha PM5 CS-R5 Rivage consoles, related networking equipment, stage boxes, accessories, and installation support. The maximum budget is $350,000.00, with a preference for total costs under $300,000.00. Vendors must submit audited financial statements for the previous two years alongside their proposal.
Yamaha PM5 CS-R5 Rivage audio consoles, Console keyboards, Console mice, Console network cables, Rack cases, Console road cases, Wireless access points, IPads, UPS units, Console lamps, VSC computers, VSC network cables, DSP engines, Twinlane cards, Dante cards, Network switches, Mobile racks, Custom rack panels, Stage boxes, Input cards, I/O cards, Output cards, Fiber snakes, Data cables, Fiber storage cases, Fiber cleaning kits, Dante virtual sound cards, Rack drawers, Power conditioners, Power distros and lights, Rack screws, Quad boxes, Silicone snake tape, Snake guide rope, Cat 6a ethernet cables, Waves server cards, Waves keyboards, Waves mice, Waves computers, Waves plugin bundles, Waves sound plug ins, Recording SSDs, USBC ethernet adapters, Headphones, Talkback mics, Hot spots, Waves servers, Monitor vesa mounts, Waves touch screens, Rack lights
Response to specifications, demonstrated expertise and service record, system technical maintainability and usability, financial responsibility/stability of the Supplier, references of the Supplier, new functionalities, pricing schedule, supplier experience, commitment, demonstrated understanding
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Summary
The University of Iowa seeks written proposals from qualified suppliers to provide audio consoles, accessories, and associated support for Hancher Auditorium located in Iowa City, Iowa.
This extensive bid requires submission via the eBid system by November 23, 2026. The procurement includes Yamaha PM5 CS-R5 Rivage consoles, related networking equipment, stage boxes, accessories, and installation support. The maximum budget is $350,000.00, with a preference for total costs under $300,000.00. Vendors must submit audited financial statements for the previous two years alongside their proposal.
EVALUATION CRITERIA
10- Response to specifications
- Demonstrated expertise and service record
- System technical maintainability and usability
- Financial responsibility/stability of the Supplier
- References of the Supplier
- New functionalities
- Pricing schedule
- Supplier experience
- Commitment
- Demonstrated understanding
REQUIRED DELIVERABLES
50- Yamaha PM5 CS-R5 Rivage audio consoles
- Console keyboards
- Console mice
- Console network cables
- Rack cases
- Console road cases
- Wireless access points
- IPads
- UPS units
- Console lamps
- VSC computers
- VSC network cables
- DSP engines
- Twinlane cards
- Dante cards
- Network switches
- Mobile racks
- Custom rack panels
- Stage boxes
- Input cards
- I/O cards
- Output cards
- Fiber snakes
- Data cables
- Fiber storage cases
- Fiber cleaning kits
- Dante virtual sound cards
- Rack drawers
- Power conditioners
- Power distros and lights
- Rack screws
- Quad boxes
- Silicone snake tape
- Snake guide rope
- Cat 6a ethernet cables
- Waves server cards
- Waves keyboards
- Waves mice
- Waves computers
- Waves plugin bundles
- Waves sound plug ins
- Recording SSDs
- USBC ethernet adapters
- Headphones
- Talkback mics
- Hot spots
- Waves servers
- Monitor vesa mounts
- Waves touch screens
- Rack lights
REQUIRED ATTACHMENTS
Financial documents, audited financial statements
- Submit to
- https://uiebid.ionwave.net/PublicDetail.aspx?bidID=7841&SourceType=1
- Duration
- 60 months
- Scope location
- Iowa City, IA
- Reported agency
- University of Iowa
Questions about this RFP
How do I respond to this RFP from University Of Iowa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://uiebid.ionwave.net/PublicDetail.aspx?bidID=7841&SourceType=1. For questions, contact Andy Lane.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Iowa in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Andy Lane at (319) 335-1207. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Yamaha PM5 CS-R5 Rivage audio consoles, Console keyboards, Console mice, Console network cables, Rack cases, Console road cases, Wireless access points, IPads, UPS units, Console lamps, VSC computers, VSC network cables, DSP engines, Twinlane cards, Dante cards, Network switches, Mobile racks, Custo. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Response to specifications, demonstrated expertise and service record, system technical maintainability and usability, financial responsibility/stability of the Supplier, references of the Supplier, n..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Iowa?
All active and historical solicitations from University Of Iowa are tracked and searchable. As a higher ed agency, University Of Iowa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 23, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Financial documents, audited financial statements. Review the full document from University Of Iowa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Iowa City, IA. Review the full solicitation for detailed scope requirements.