University of Florida Commencement Photography Services - FY26-ITN-021 (2026)
University Of Florida-OnlineHigher Ed · Gainesville, FL- Due
- Apr 7, 2026
- Deadline passed
- Posted
- Feb 27, 2026
- Contract term
- 2 years
- Primary contact
- Jennifer Leckerling
- (352) 294-1159
The 30-second brief
The University of Florida seeks professional photography services for university commencement ceremonies across Fall, Spring, and Summer terms, supporting approximately 20,000 graduates annually. The scope requires photographing candidates for individual portraits and handshake portions, capturing platform party and leadership, documenting processional and recessional, and providing digital and print photo packages with a user-friendly ordering platform. The awarded vendor will deliver high-resolution digital images via secure cloud storage within three business days of each ceremony. The initial contract term is two years with options for up to two additional two-year renewal periods.
Quality and versatility of photography and packages, Demonstrated ability to handle large scale events, Customer experience; order processing and timelines, Best Value, Financial Offering – Pricing model, Acceptance of University of Florida terms & conditions
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Summary
The University of Florida seeks professional photography services for university commencement ceremonies across Fall, Spring, and Summer terms, supporting approximately 20,000 graduates annually.
The scope requires photographing candidates for individual portraits and handshake portions, capturing platform party and leadership, documenting processional and recessional, and providing digital and print photo packages with a user-friendly ordering platform. The awarded vendor will deliver high-resolution digital images via secure cloud storage within three business days of each ceremony. The initial contract term is two years with options for up to two additional two-year renewal periods.
EVALUATION CRITERIA
6- Quality and versatility of photography and packages
- Demonstrated ability to handle large scale events
- Customer experience; order processing and timelines
- Best Value
- Financial Offering – Pricing model
- Acceptance of University of Florida terms & conditions
- Submit to
- https://app01.jaggaer.com/apps/Router/ViewSourcingEvent?AuthToken=1%3AAES2%23CBokGLF4N0GXkk1pt3wGGEAZlbhETf6LKhEGNzEhccQ
- Duration
- 24 months
- Scope location
- Gainesville, FL
- Reported agency
- University of Florida
Questions about this RFP
How do I respond to this RFP from University Of Florida-Online?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 7, 2026. Submissions should be delivered to: https://app01.jaggaer.com/apps/Router/ViewSourcingEvent?AuthToken=1%3AAES2%23CBokGLF4N0GXkk1pt3wGGEAZlbhETf6LKhEGNzEhccQ. For questions, contact Jennifer Leckerling.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Florida-Online in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer Leckerling at (352) 294-1159. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality and versatility of photography and packages, Demonstrated ability to handle large scale events, Customer experience; order processing and timelines, Best Value, Financial Offering – Pricing mo..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Florida-Online?
All active and historical solicitations from University Of Florida-Online are tracked and searchable. As a higher ed agency, University Of Florida-Online regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from University Of Florida-Online for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gainesville, FL. Review the full solicitation for detailed scope requirements.