University of Florida Commencement Photography Services, FY26-ITN-021 (2026)
University Of Florida-OnlineHigher Ed · Gainesville, FL- Due
- Apr 7, 2026
- Deadline passed
- Posted
- Feb 27, 2026
- Contract term
- 2 years
- Primary contact
- Jennifer Leckerling
- (352) 294-1159
The 30-second brief
The University of Florida is seeking proposals from qualified photographers for professional photography services for UF commencement ceremonies under solicitation number FY26-ITN-021. The scope involves photographing candidates for individual portraits and recognition/handshake portions, platform parties and leadership, processionals and recessionals, and special awards across multiple ceremonies in Fall, Spring, and Summer semesters, serving approximately 20,000 graduates annually and 14,000 unique potential customers. Vendors must provide digital and print photo packages for student purchase, an economic option, user-friendly ordering platforms, and secure cloud storage delivery of high-resolution images within three business days of each ceremony. The initial contract term is two years with options for up to two additional two-year renewal periods. Proposals are due by April 7, 2026, at 3:00 PM EDT, following a pre-proposal conference structure, with evaluation based on quality and versatility of photography, large-scale event experience, customer service, best value, and pricing models.
Professional photography services for commencement ceremonies, Individual candidate portraits, Handshake photography, Platform party and leadership photography, Processional and recessional documentation, Award presentations, Digital and print photo packages for student purchase, Secure cloud storage delivery of high-resolution digital images including candidate processionals, Platform party processionals, Presiding officers, Keynote speakers, And a 10% random sample of candidate recognition photos.
Quality and versatility of photography and packages, Demonstrated ability to handle large scale events, Customer experience, order processing and timelines, Best Value, Financial Offering – Pricing model, Acceptance of University terms & conditions
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Summary
The University of Florida is seeking proposals from qualified photographers for professional photography services for UF commencement ceremonies under solicitation number FY26-ITN-021.
The scope involves photographing candidates for individual portraits and recognition/handshake portions, platform parties and leadership, processionals and recessionals, and special awards across multiple ceremonies in Fall, Spring, and Summer semesters, serving approximately 20,000 graduates annually and 14,000 unique potential customers. Vendors must provide digital and print photo packages for student purchase, an economic option, user-friendly ordering platforms, and secure cloud storage delivery of high-resolution images within three business days of each ceremony. The initial contract term is two years with options for up to two additional two-year renewal periods. Proposals are due by April 7, 2026, at 3:00 PM EDT, following a pre-proposal conference structure, with evaluation based on quality and versatility of photography, large-scale event experience, customer service, best value, and pricing models.
EVALUATION CRITERIA
7- Quality and versatility of photography and packages
- Demonstrated ability to handle large scale events
- Customer experience
- Order processing and timelines
- Best Value
- Financial Offering – Pricing model
- Acceptance of University terms & conditions
REQUIRED DELIVERABLES
Professional photography services for commencement ceremonies, Individual candidate portraits, Handshake photography, Platform party and leadership photography, Processional and recessional documentation, Award presentations, Digital and print photo packages for student purchase, Secure cloud storage delivery of high-resolution digital images including candidate processionals, Platform party processionals, Presiding officers, Keynote speakers, And a 10% random sample of candidate recognition photos.
REQUIRED ATTACHMENTS
6- Certification of Proposal
- Signed addenda
- Vendor company overview and expertise
- Customer references
- Pricing and revenue offerings
- Confirmation of terms and conditions acceptance
- Submit to
- https://app01.jaggaer.com/apps/Router/ViewSourcingEvent?AuthToken=1%3AAES2%23CAh5lnOjU9Z7tB%2FNIqhABmF2qIHt7kO2fFZk8tIEo
- Duration
- 24 months
- Scope location
- Gainesville, FL
- Reported agency
- University of Florida
Questions about this RFP
How do I respond to this RFP from University Of Florida-Online?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 7, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://app01.jaggaer.com/apps/Router/ViewSourcingEvent?AuthToken=1%3AAES2%23CAh5lnOjU9Z7tB%2FNIqhABmF2qIHt7kO2fFZk8tIEo. For questions, contact Jennifer Leckerling.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Florida-Online in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer Leckerling at (352) 294-1159. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Professional photography services for commencement ceremonies, Individual candidate portraits, Handshake photography, Platform party and leadership photography, Processional and recessional documentation, Award presentations, Digital and print photo packages for student purchase, Secure cloud storag. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Quality and versatility of photography and packages, Demonstrated ability to handle large scale events, Customer experience, order processing and timelines, Best Value, Financial Offering – Pricing mo..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Florida-Online?
All active and historical solicitations from University Of Florida-Online are tracked and searchable. As a higher ed agency, University Of Florida-Online regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certification of Proposal, signed addenda, vendor company overview and expertise, customer references, pricing and revenue offerings, confirmation of terms and conditions acceptance. Review the full document from University Of Florida-Online for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gainesville, FL. Review the full solicitation for detailed scope requirements.