University of Arkansas Janitorial Services for Athletic Venues RFP No. 03252026
University Of ArkansasHigher Ed · Fayetteville, AR- Due
- Apr 2, 2026
- Deadline passed
- Contract term
- 2 years
- Primary contact
- Whitney O'Dell
The 30-second brief
The University of Arkansas Department of Athletics (Razorback Athletics) is seeking competitive proposals for janitorial and custodial services for various athletic venues and office spaces on its Fayetteville campus. The scope includes nightly custodial services five days per week and day porters (7a-3p, M-F) for facilities such as Barnhill Arena, Bud Walton Arena, and the Frank Broyles Athletic Center. One specific venue, the Fred W. Smith/Walker Center, requires daily and nightly services seven days per week. Cleaning must meet APPA Level II standards. Out-of-scope services like floor stripping, window washing, and post-event bowl cleaning may be requested on an hourly or flat-fee basis. The initial contract term is two years, starting July 1, 2026, with renewal options up to a total of seven years. A mandatory pre-proposal meeting is scheduled for March 30, 2026, and final proposals are due by 5:00 PM CST on April 2, 2026.
Compliance with requirements, relevant experience, facilities and technical experience, staffing and organizational plan
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Summary
The University of Arkansas Department of Athletics (Razorback Athletics) is seeking competitive proposals for janitorial and custodial services for various athletic venues and office spaces on its Fayetteville campus.
The scope includes nightly custodial services five days per week and day porters (7a-3p, M-F) for facilities such as Barnhill Arena, Bud Walton Arena, and the Frank Broyles Athletic Center. One specific venue, the Fred W. Smith/Walker Center, requires daily and nightly services seven days per week. Cleaning must meet APPA Level II standards. Out-of-scope services like floor stripping, window washing, and post-event bowl cleaning may be requested on an hourly or flat-fee basis. The initial contract term is two years, starting July 1, 2026, with renewal options up to a total of seven years. A mandatory pre-proposal meeting is scheduled for March 30, 2026, and final proposals are due by 5:00 PM CST on April 2, 2026.
EVALUATION CRITERIA
4- Compliance with requirements
- Relevant experience
- Facilities and technical experience
- Staffing and organizational plan
REQUIRED ATTACHMENTS
5- Attachment A- Financial Proposal
- Attachment B- Exceptions Sheet
- Attachment C- Respondent Company Overview
- Attachment D- Respondent Information / References
- Attachment E- Respondent Conflict Of Interest Form
REQUIRED STAFFING
day porters, event porters
- Submit to
- [email protected]
- Duration
- 84 months
- Scope location
- Fayetteville, AR
- Reported agency
- University of Arkansas
Questions about this RFP
How do I respond to this RFP from University Of Arkansas?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Whitney O'Dell.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including University Of Arkansas in AR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Whitney O'Dell. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: day porters, event porters. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance with requirements, relevant experience, facilities and technical experience, staffing and organizational plan" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Arkansas?
All active and historical solicitations from University Of Arkansas are tracked and searchable. As a higher ed agency, University Of Arkansas regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A- Financial Proposal, Attachment B- Exceptions Sheet, Attachment C- Respondent Company Overview, Attachment D- Respondent Information / References, Attachment E- Respondent Conflict Of Int. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from University Of Arkansas for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fayetteville, AR. Review the full solicitation for detailed scope requirements.