University of Arkansas Diploma and Transcript Services IFB 04172026
University Of ArkansasHigher Ed · Fayetteville, AR- Due
- May 1, 2026
- Deadline passed
- Posted
- Apr 17, 2026
- Contract term
- 4 years
- Primary contact
- Heather Jorgensen
The 30-second brief
The University of Arkansas (UofA) is soliciting bids for a transcript and/or diploma vendor to provide services that integrate with the Workday Student system. The selected vendor will enable students to request and pay for official transcripts and replacement diplomas, providing both printed and electronic copies. Estimated annual volumes include 40,000 to 45,000 transcripts and approximately 8,000 to 8,600 diplomas and certificates in various sizes (8.5x11 and 11x14). Bids must be submitted via the UA Formal Bid Submission portal by May 1, 2026, at 2:30 PM CST. The contract term is an initial four years with options to renew for three additional years, totaling a potential seven-year duration.
Official transcripts, Undergraduate diplomas, Graduate diplomas, Doctoral diplomas, Certificates, Electronic diplomas
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Summary
The University of Arkansas (UofA) is soliciting bids for a transcript and/or diploma vendor to provide services that integrate with the Workday Student system.
The selected vendor will enable students to request and pay for official transcripts and replacement diplomas, providing both printed and electronic copies. Estimated annual volumes include 40,000 to 45,000 transcripts and approximately 8,000 to 8,600 diplomas and certificates in various sizes (8.5x11 and 11x14). Bids must be submitted via the UA Formal Bid Submission portal by May 1, 2026, at 2:30 PM CST. The contract term is an initial four years with options to renew for three additional years, totaling a potential seven-year duration.
REQUIRED DELIVERABLES
6- Official transcripts
- Undergraduate diplomas
- Graduate diplomas
- Doctoral diplomas
- Certificates
- Electronic diplomas
REQUIRED ATTACHMENTS
4- Official Bid Price Sheet
- Signed digital copy
- VPAT (if applicable)
- Redacted copy (if applicable)
- Submit to
- https://forms.uark.edu/xfp/form/906
- Duration
- 84 months
- Scope location
- Fayetteville, AR
- Reported agency
- University of Arkansas
Questions about this IFB
How do I respond to this IFB from University Of Arkansas?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://forms.uark.edu/xfp/form/906. For questions, contact Heather Jorgensen.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including University Of Arkansas in AR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Heather Jorgensen. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Official transcripts, Undergraduate diplomas, Graduate diplomas, Doctoral diplomas, Certificates, Electronic diplomas. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from University Of Arkansas?
All active and historical solicitations from University Of Arkansas are tracked and searchable. As a higher ed agency, University Of Arkansas regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Official Bid Price Sheet, Signed digital copy, VPAT (if applicable), Redacted copy (if applicable). Review the full document from University Of Arkansas for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fayetteville, AR. Review the full solicitation for detailed scope requirements.