University of Arkansas Diploma and Transcript Services IFB 05262026
University Of ArkansasHigher Ed · Fayetteville, AR- Due
- May 26, 2026
- Deadline passed
- Posted
- May 11, 2026
- Contract term
- 4 years
- Primary contact
- Heather Jorgensen
- (479) 575-2551
The 30-second brief
The University of Arkansas (UofA) is soliciting bids for diploma and transcript services to integrate with the Workday Student system. The selected vendor will provide official academic transcripts (estimated 40,000 to 45,000 per year) and diplomas (estimated 7,500 to 8,000 undergraduate/graduate and 500 to 600 doctoral per year). Services include physical printing on security paper and digital delivery. The contract term is an initial four years with options to renew for three additional years, totaling up to seven years. Bids must be submitted via the UA Formal Bid Submission portal by May 26, 2026, at 2:30 PM CST. A signed digital copy is required, and vendors must comply with standard terms and conditions including insurance requirements for general liability ($1M/$2M) and workers' compensation.
Official academic transcripts, Undergraduate diplomas, Graduate diplomas, Doctoral diplomas, Certificates, Electronic diploma copies
Price and/or discount as specified on the Official Bid Price Sheet
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Summary
The University of Arkansas (UofA) is soliciting bids for diploma and transcript services to integrate with the Workday Student system.
The selected vendor will provide official academic transcripts (estimated 40,000 to 45,000 per year) and diplomas (estimated 7,500 to 8,000 undergraduate/graduate and 500 to 600 doctoral per year). Services include physical printing on security paper and digital delivery. The contract term is an initial four years with options to renew for three additional years, totaling up to seven years. Bids must be submitted via the UA Formal Bid Submission portal by May 26, 2026, at 2:30 PM CST. A signed digital copy is required, and vendors must comply with standard terms and conditions including insurance requirements for general liability ($1M/$2M) and workers' compensation.
EVALUATION CRITERIA
Price and/or discount as specified on the Official Bid Price Sheet
REQUIRED DELIVERABLES
6- Official academic transcripts
- Undergraduate diplomas
- Graduate diplomas
- Doctoral diplomas
- Certificates
- Electronic diploma copies
REQUIRED ATTACHMENTS
4- Official Bid Price Sheet
- Signature Required For Response
- Redacted Copy (if applicable)
- Certificates of Insurance
- Submit to
- https://forms.uark.edu/xfp/form/906
- Duration
- 84 months
- Scope location
- Fayetteville, AR
- Reported agency
- University of Arkansas
Questions about this BID
How do I respond to this Bid from University Of Arkansas?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://forms.uark.edu/xfp/form/906. For questions, contact Heather Jorgensen.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including University Of Arkansas in AR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Heather Jorgensen at (479) 575-2551. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Official academic transcripts, Undergraduate diplomas, Graduate diplomas, Doctoral diplomas, Certificates, Electronic diploma copies. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price and/or discount as specified on the Official Bid Price Sheet" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from University Of Arkansas?
All active and historical solicitations from University Of Arkansas are tracked and searchable. As a higher ed agency, University Of Arkansas regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Official Bid Price Sheet, Signature Required For Response, Redacted Copy (if applicable), Certificates of Insurance. Review the full document from University Of Arkansas for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Fayetteville, AR. Review the full solicitation for detailed scope requirements.