Township of Ramara Facility Condition Assessments for Municipal Buildings RFQ ID-07-2026
Township of RamaraCity · Brechin, ON- Due
- Jun 5, 2026
- Deadline passed
- Posted
- May 11, 2026
- Primary contact
- Hannah Walton
- (705) 484-5374 ext 243
The 30-second brief
The Township of Ramara is requesting quotations for a qualified engineering firm to conduct detailed building condition assessments and develop 10-year capital and maintenance plans for 62 municipal facilities. Submissions are due June 5, 2026.
10-Year Capital Plan, Facility Condition Index (FCI) reports, Digital photographs of building components, Class D cost estimates, Final report (hard copy and digital)
Company Experience & Proven Performance (25), Key Personnel & Staffing Capacity (10), Proposal Quality Presentation & Approach (15), Pricing (50)
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Summary
The Township of Ramara is requesting quotations for a qualified engineering firm to conduct detailed building condition assessments and develop 10-year capital and maintenance plans for 62 municipal facilities. Submissions are due June 5, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- 10-Year Capital Plan
- Facility Condition Index (FCI) reports
- Digital photographs of building components
- Class D cost estimates
- Final report (hard copy and digital)
REQUIRED ATTACHMENTS
6- Appendix A - Form of Agreement
- Appendix C - Project Prices
- Appendix D - List of Facilities
- Current insurance certificate
- Electronic Funds Transfer Form
- Valid WSIB Certificate of Clearance
REQUIRED STAFFING
6- Submit to
- Electronic submission to [email protected] and [email protected]
- Scope location
- Brechin, ON
- Projected sq ft
- 102,384 sq ft
Questions about this RFQ
How do I respond to this RFQ from Township of Ramara?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Electronic submission to [email protected] and [email protected]. For questions, contact Hannah Walton.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Township of Ramara in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Hannah Walton at (705) 484-5374 ext 243. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Registered Mechanical Engineer, Registered Electrical Engineer, Registered Structural Engineer, Project Manager, Technical Specialist, Field Assessor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: 10-Year Capital Plan, Facility Condition Index (FCI) reports, Digital photographs of building components, Class D cost estimates, Final report (hard copy and digital). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company Experience & Proven Performance (25), Key Personnel & Staffing Capacity (10), Proposal Quality Presentation & Approach (15), Pricing (50)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Township of Ramara?
All active and historical solicitations from Township of Ramara are tracked and searchable. As a city agency, Township of Ramara regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix A - Form of Agreement, Appendix C - Project Prices, Appendix D - List of Facilities, Current insurance certificate, Electronic Funds Transfer Form, Valid WSIB Certificate of Clearance. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Township of Ramara for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brechin, ON. The total projected area is 102384 sq ft. Review the full solicitation for detailed scope requirements.