Township of Otonabee-South Monaghan - Facilities Winter Maintenance - RFP 2026-PP-03 (2026)
Township of Otonabee-South MonaghanCity · Keene, ON- Due
- Oct 23, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Mike Nelson
- (705) 295-6862
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Summary
The Township of Otonabee-South Monaghan is seeking proposals for winter maintenance services including snow plowing, parking area and driveway clearing, sanding, salting, and de-icing of walkways and entrances across multiple municipal facilities, including community centres, the municipal office, fire stations, libraries, and pump houses.
The required work entails ensuring properties are cleared in a timely manner during snow accumulations and icy conditions, maintaining adequate de-icing material levels in bins, and providing commercial general liability insurance and WSIB registration. The initial contract term is for three years, with options for up to two additional one-year extensions. Submissions are due by October 23, 2026.
REQUIRED ATTACHMENTS
Certificate of Public Liability Insurance, WSIB registration proof
- Submit to
- Municipal Office, 20 Third Street, Keene, Ontario K0L 2G0
- Duration
- 60 months
- Scope location
- Keene, ON
Questions about this RFP
How do I respond to this RFP from Township of Otonabee-South Monaghan?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Municipal Office, 20 Third Street, Keene, Ontario K0L 2G0. For questions, contact Mike Nelson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Township of Otonabee-South Monaghan in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mike Nelson at (705) 295-6862. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from Township of Otonabee-South Monaghan?
All active and historical solicitations from Township of Otonabee-South Monaghan are tracked and searchable. As a city agency, Township of Otonabee-South Monaghan regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Public Liability Insurance, WSIB registration proof. Review the full document from Township of Otonabee-South Monaghan for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Keene, ON. Review the full solicitation for detailed scope requirements.