Township of Esquimalt Enterprise Resource Planning (ERP) Consulting Services RFP FIN 26-01
Village of SlocanCity · Slocan, BC- Due
- Aug 10, 2026
- Deadline passed
- Posted
- Jul 22, 2026
- Primary contact
- Ian Irvine
- (250) 414-7141
The 30-second brief
The Township of Esquimalt is seeking a consultant to lead strategy, requirements gathering, and vendor selection for a modern ERP system to replace Microsoft Dynamics GP. Proposals are due by August 10, 2026.
Procurement Strategy and Roadmap, Detailed Requirements Specification, Finalize ERP Procurement Documentation, Evaluation Scorecard and Shortlisting Assistance, Facilitation of Vendor Demonstrations, Recommendation of Preferred Vendor, Accepted Contract with Preferred Vendor
Qualifications & Experience (30%), Methodology (30%), Proposal Completeness (10%), Proposed Fees (30%)
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Summary
The Township of Esquimalt is seeking a consultant to lead strategy, requirements gathering, and vendor selection for a modern ERP system to replace Microsoft Dynamics GP. Proposals are due by August 10, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Procurement Strategy and Roadmap
- Detailed Requirements Specification
- Finalize ERP Procurement Documentation
- Evaluation Scorecard and Shortlisting Assistance
- Facilitation of Vendor Demonstrations
- Recommendation of Preferred Vendor
- Accepted Contract with Preferred Vendor
REQUIRED STAFFING
4- Submit to
- Township of Esquimalt Municipal Hall, 1229 Esquimalt Road, Esquimalt, B.C., V9A 3P1
- Scope location
- Esquimalt, B.C.
- Reported agency
- Township of Esquimalt
Questions about this RFP
How do I respond to this RFP from Village of Slocan?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Township of Esquimalt Municipal Hall, 1229 Esquimalt Road, Esquimalt, B.C., V9A 3P1. For questions, contact Ian Irvine.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Village of Slocan in BC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ian Irvine at (250) 414-7141. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, key personnel, technical staff, support personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Procurement Strategy and Roadmap, Detailed Requirements Specification, Finalize ERP Procurement Documentation, Evaluation Scorecard and Shortlisting Assistance, Facilitation of Vendor Demonstrations, Recommendation of Preferred Vendor, Accepted Contract with Preferred Vendor. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications & Experience (30%), Methodology (30%), Proposal Completeness (10%), Proposed Fees (30%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Village of Slocan?
All active and historical solicitations from Village of Slocan are tracked and searchable. As a city agency, Village of Slocan regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Village of Slocan for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Esquimalt, B.C.. Review the full solicitation for detailed scope requirements.
