Town of Woodstock - Architectural and Engineering Services - Town Office and Public Safety Facility - FY27_RFP_002 (2026)
Town of WoodstockCity · Woodstock, VA- Due
- Oct 26, 2026
- Deadline passed
- Posted
- Sep 21, 2026
- Primary contact
- Tammy DePhillip
- (540) 459-3621
The 30-second brief
The Town of Woodstock seeks architectural and engineering services for the design of a combined Town Office and Public Safety Facility in Woodstock, Virginia. The scope encompasses a multi-phase engagement including a Preliminary Architectural Report (PAR) following USDA Rural Development requirements, schematic design, design development, construction documents, bidding and procurement support, and construction administration. Additional services may include geotechnical investigations, surveying, environmental assessments (Phase I/II ESA), and SHPO consultation. The project is subject to federal financing requirements including the USDA Community Facilities Direct Loan Program and Build America Buy America Act (BABAA) compliance. Proposals are due by October 26, 2026 at 2:00 PM local time, with written questions due by October 9, 2026. Evaluation is qualifications-based (QBS).
Firm qualifications and relevant experience (35 points), Qualifications and experience of key personnel (30 points), Understanding of the project and proposed approach (25 points), References from comparable public-sector projects (10 points)
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Summary
The Town of Woodstock seeks architectural and engineering services for the design of a combined Town Office and Public Safety Facility in Woodstock, Virginia.
The scope encompasses a multi-phase engagement including a Preliminary Architectural Report (PAR) following USDA Rural Development requirements, schematic design, design development, construction documents, bidding and procurement support, and construction administration. Additional services may include geotechnical investigations, surveying, environmental assessments (Phase I/II ESA), and SHPO consultation. The project is subject to federal financing requirements including the USDA Community Facilities Direct Loan Program and Build America Buy America Act (BABAA) compliance. Proposals are due by October 26, 2026 at 2:00 PM local time, with written questions due by October 9, 2026. Evaluation is qualifications-based (QBS).
EVALUATION CRITERIA
Firm qualifications and relevant experience (35 points), Qualifications and experience of key personnel (30 points), Understanding of the project and proposed approach (25 points), References from comparable public-sector projects (10 points)
REQUIRED ATTACHMENTS
9- Cover Page
- Firm Qualifications
- Key Personnel
- Project Understanding and Approach
- Current Workload/Anticipated Completion
- Firm's proposed involvement of other parties in the project
- Relevant Project Experience
- References
- SCC Registration (Attachment A)
- Submit to
- www.eva.virginia.gov or [email protected]
- Scope location
- Woodstock, VA
Questions about this RFP
How do I respond to this RFP from Town of Woodstock?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 26, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.eva.virginia.gov or [email protected]. For questions, contact Tammy DePhillip.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Woodstock in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tammy DePhillip at (540) 459-3621. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm qualifications and relevant experience (35 points), Qualifications and experience of key personnel (30 points), Understanding of the project and proposed approach (25 points), References from com..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Woodstock?
All active and historical solicitations from Town of Woodstock are tracked and searchable. As a city agency, Town of Woodstock regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Page, Firm Qualifications, Key Personnel, Project Understanding and Approach, Current Workload/Anticipated Completion, Firm's proposed involvement of other parties in the project, Relevant Proje. Review the full document from Town of Woodstock for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Woodstock, VA. Review the full solicitation for detailed scope requirements.