Town of Woodbury Town Clerk's Office Window Replacement RFP 2025
Town of WoodburyCity · Woodbury, VT- Due
- Nov 6, 2025
- Deadline passed
- Posted
- Sep 23, 2025
- Contract term
- 1 year
- Primary contact
- Robin Durkee
- (802) 456-7051
The 30-second brief
The Town of Woodbury, Vermont, is seeking proposals for professional design and construction services to replace windows at the Town Clerk's Office located at 1672 Vermont Route 14. The scope of work involves the full-frame removal and replacement of five double-hung windows, four awning windows, and three fixed basement windows. Requirements include sealing and insulating perimeters, performing water leakage tests, and installing new interior/exterior trim with a primer coat. A mandatory site inspection and walkthrough is scheduled for October 17, 2025, at 10:00 AM. Bidders must provide a lump sum bid including materials, labor, and debris removal. The project is anticipated to start around December 1, 2025, with a mandatory completion date of March 27, 2026. Electronic submissions will not be accepted.
Original bid plus two copies, Bid Form, Technical and performance data, Product literature, Timelines for completion
Lump sum price, experience, workmanship history, performance history
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Summary
The Town of Woodbury, Vermont, is seeking proposals for professional design and construction services to replace windows at the Town Clerk's Office located at 1672 Vermont Route 14.
The scope of work involves the full-frame removal and replacement of five double-hung windows, four awning windows, and three fixed basement windows. Requirements include sealing and insulating perimeters, performing water leakage tests, and installing new interior/exterior trim with a primer coat. A mandatory site inspection and walkthrough is scheduled for October 17, 2025, at 10:00 AM. Bidders must provide a lump sum bid including materials, labor, and debris removal. The project is anticipated to start around December 1, 2025, with a mandatory completion date of March 27, 2026. Electronic submissions will not be accepted.
EVALUATION CRITERIA
4- Lump sum price
- Experience
- Workmanship history
- Performance history
REQUIRED DELIVERABLES
5- Original bid plus two copies
- Bid Form
- Technical and performance data
- Product literature
- Timelines for completion
REQUIRED ATTACHMENTS
4- General Conditions
- Scope of Work and Material Specifications
- Bid Form
- Contract
- Submit to
- 1672 Vermont Route 14, PO Box 10, Woodbury, Vermont 05681
- Scope location
- Woodbury, VT
- Reported agency
- Town of Woodbury, Vermont
Questions about this RFP
How do I respond to this RFP from Town of Woodbury?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1672 Vermont Route 14, PO Box 10, Woodbury, Vermont 05681. For questions, contact Robin Durkee.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Woodbury in VT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Robin Durkee at (802) 456-7051. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Original bid plus two copies, Bid Form, Technical and performance data, Product literature, Timelines for completion. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lump sum price, experience, workmanship history, performance history" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Woodbury?
All active and historical solicitations from Town of Woodbury are tracked and searchable. As a city agency, Town of Woodbury regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: General Conditions, Scope of Work and Material Specifications, Bid Form, Contract. Review the full document from Town of Woodbury for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Woodbury, VT. Review the full solicitation for detailed scope requirements.