Town of Wolfeboro RFP 2025-1FD Black & White and Color Multi-Functional Products (MFPs)
Town of WolfeboroCity · Wolfeboro, NH- Due
- Dec 1, 2025
- Deadline passed
- Posted
- Nov 5, 2025
- Contract term
- 4 years
- Primary contact
- Sam Kelley
The 30-second brief
The Town of Wolfeboro is soliciting proposals under RFP 2025-1FD for the procurement of new Black & White and Color Multi-Functional Products (MFPs). The scope includes a 48-month FMV rental or lease for eight units, plus a fixed-price cost-per-copy service contract covering all service and supplies except paper and staples for a three or four-year period. Proposers must include return shipping fees for eight existing units and agree to a Technology Agreement for networking support. Requirements include providing three municipal references and ensuring all equipment is new, current production models. Proposals are due by 2:00 PM on December 1, 2025, via email to the Finance Director.
FMV rental/lease quote, Cost per copy service contract quote, Three municipal references, Return shipping fee for existing units, Technology Agreement
Minimum specifications, references, pricing
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Summary
The Town of Wolfeboro is soliciting proposals under RFP 2025-1FD for the procurement of new Black & White and Color Multi-Functional Products (MFPs).
The scope includes a 48-month FMV rental or lease for eight units, plus a fixed-price cost-per-copy service contract covering all service and supplies except paper and staples for a three or four-year period. Proposers must include return shipping fees for eight existing units and agree to a Technology Agreement for networking support. Requirements include providing three municipal references and ensuring all equipment is new, current production models. Proposals are due by 2:00 PM on December 1, 2025, via email to the Finance Director.
EVALUATION CRITERIA
3- Minimum specifications
- References
- Pricing
REQUIRED DELIVERABLES
5- FMV rental/lease quote
- Cost per copy service contract quote
- Three municipal references
- Return shipping fee for existing units
- Technology Agreement
- Submit to
- [email protected] Attn: Finance Director | [email protected]
- Duration
- 48 months
- Scope location
- Wolfeboro, NH
Questions about this RFP
How do I respond to this RFP from Town of Wolfeboro?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 1, 2025. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected] Attn: Finance Director | [email protected]. For questions, contact Sam Kelley.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Wolfeboro in NH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sam Kelley. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: FMV rental/lease quote, Cost per copy service contract quote, Three municipal references, Return shipping fee for existing units, Technology Agreement. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Minimum specifications, references, pricing" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Wolfeboro?
All active and historical solicitations from Town of Wolfeboro are tracked and searchable. As a city agency, Town of Wolfeboro regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 4 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Town of Wolfeboro for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wolfeboro, NH. Review the full solicitation for detailed scope requirements.