Town of Windsor - Request for Proposals for Engineering Design Services Electrical Upgrades - MSB (2026)
Town of WindsorCity · Windsor, CA- Due
- Feb 9, 2026
- Deadline passed
- Posted
- Dec 4, 2025
- Contract term
- 1 year
- Primary contact
- David Ernst
- (707) 838-5328
The 30-second brief
The Town of Windsor is requesting proposals from qualified engineering firms for design services for electrical upgrades including the replacement of the main switchboard assembly lineup (MSB), existing Kohler automatic transfer switch (ATS), and an adjacent motor control center (MCC-E) at the Water Reclamation Facility (WRF). The project involves electrical engineering, civil design, power distribution, short circuit/arc flash analysis, load shedding capabilities, and an optional Task 2 Microgrid Feasibility Study. Proposals are due by 5:00 p.m. on February 9, 2026. Submissions require one hard copy and a PDF copy on a thumb drive to the Town of Windsor Public Works Department.
Experience and qualifications of firm and personnel, Approach to providing services and clarity in detailed scope, Understanding of Town's project goals, Cost compared to level of effort, Information obtained from references
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Summary
The Town of Windsor is requesting proposals from qualified engineering firms for design services for electrical upgrades including the replacement of the main switchboard assembly lineup (MSB), existing Kohler automatic transfer switch (ATS), and an adjacent motor control center (MCC-E) at the Water Reclamation Facility (WRF).
The project involves electrical engineering, civil design, power distribution, short circuit/arc flash analysis, load shedding capabilities, and an optional Task 2 Microgrid Feasibility Study. Proposals are due by 5:00 p.m. on February 9, 2026. Submissions require one hard copy and a PDF copy on a thumb drive to the Town of Windsor Public Works Department.
EVALUATION CRITERIA
5- Experience and qualifications of firm and personnel
- Approach to providing services and clarity in detailed scope
- Understanding of Town's project goals
- Cost compared to level of effort
- Information obtained from references
REQUIRED ATTACHMENTS
9- Professional Services Agreement acceptance
- Conflict of interest disclosure
- Prime consultant and subconsultant information
- References
- Relevant experience project list
- Organization chart
- Work plan
- Project schedule
- Estimated level of effort and fee proposal
- Submit to
- Town of Windsor, Public Works Department, 8400 Windsor Road, Building 100, P.O. Box 100, Windsor, CA 95492-0100
- Duration
- 12 months
- Scope location
- Windsor, CA
Questions about this RFP
How do I respond to this RFP from Town of Windsor?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 9, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town of Windsor, Public Works Department, 8400 Windsor Road, Building 100, P.O. Box 100, Windsor, CA 95492-0100. For questions, contact David Ernst.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Windsor in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Ernst at (707) 838-5328. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and qualifications of firm and personnel, Approach to providing services and clarity in detailed scope, Understanding of Town's project goals, Cost compared to level of effort, Information..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Windsor?
All active and historical solicitations from Town of Windsor are tracked and searchable. As a city agency, Town of Windsor regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Professional Services Agreement acceptance, Conflict of interest disclosure, Prime consultant and subconsultant information, References, Relevant experience project list, Organization chart, Work plan. Review the full document from Town of Windsor for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Windsor, CA. Review the full solicitation for detailed scope requirements.