Town of Windsor - Maintenance of Public Storm Water Low Impact Development (LID) Landscape Features - IFB 2026
Town of WindsorCity · Windsor, CA- Due
- Feb 24, 2026
- Deadline passed
- Contract term
- 2 years
- Primary contact
- Elizabeth Cargay
- (707) 838-5385
The 30-second brief
The Town of Windsor is seeking a qualified contractor holding a valid California Class C-27 Landscape Contractor license to provide routine and as-needed maintenance for publicly managed stormwater Low-Impact Development (LID) features, including bioretention areas, bioswales, rain gardens, tree filters, and underground storage units (Cudos). The scope of work encompasses trash and sediment removal, weed control without synthetic herbicides, pruning and trimming, mulch replacement, plant replacement, irrigation maintenance, and inlet/overflow drain clearing across multiple zones totaling approximately 39,461 sq ft of bioretention/vegetated swales, 150 curb cuts, 42 tree filters, and 8 Cudo units. The contract will be for a two-year period with up to three one-year extensions, backed by an estimated annual budget of $104,000. Bids are due by February 24, 2026, at 5:00 PM, preceded by a question deadline of February 17, 2026. Evaluation criteria emphasize cost (40%), LID maintenance experience (30%), qualifications and certifications (20%), financial capacity (5%), and references (5%). Prevailing wage compliance and background checks per California Public Resources Code section 5164(a)(2) are required.
Routine and as-needed maintenance of LID features including bioswales, Tree filter units, Vegetated swales, Bioretention areas, And Cudo infiltration chambers across designated zones
Cost 40%, Experience with LID Maintenance 30%, Qualifications & Certifications 20%, Financial Capacity 5%, References 5%
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Summary
The Town of Windsor is seeking a qualified contractor holding a valid California Class C-27 Landscape Contractor license to provide routine and as-needed maintenance for publicly managed stormwater Low-Impact Development (LID) features, including bioretention areas, bioswales, rain gardens, tree filters, and underground storage units (Cudos).
The scope of work encompasses trash and sediment removal, weed control without synthetic herbicides, pruning and trimming, mulch replacement, plant replacement, irrigation maintenance, and inlet/overflow drain clearing across multiple zones totaling approximately 39,461 sq ft of bioretention/vegetated swales, 150 curb cuts, 42 tree filters, and 8 Cudo units. The contract will be for a two-year period with up to three one-year extensions, backed by an estimated annual budget of $104,000. Bids are due by February 24, 2026, at 5:00 PM, preceded by a question deadline of February 17, 2026. Evaluation criteria emphasize cost (40%), LID maintenance experience (30%), qualifications and certifications (20%), financial capacity (5%), and references (5%). Prevailing wage compliance and background checks per California Public Resources Code section 5164(a)(2) are required.
EVALUATION CRITERIA
5- Cost 40%
- Experience with LID Maintenance 30%
- Qualifications & Certifications 20%
- Financial Capacity 5%
- References 5%
REQUIRED DELIVERABLES
5- Routine and as-needed maintenance of LID features including bioswales
- Tree filter units
- Vegetated swales
- Bioretention areas
- Cudo infiltration chambers across designated zones
REQUIRED ATTACHMENTS
11- Bidder's Cost Proposal Form
- Transmittal Letter
- Statement of valid Landscape Contractor License
- Statement of General Services Agreement preparation
- Acknowledgment of receipt of addenda
- Disclosure of conflicts of interest
- Statement of insurance and business license compliance
- Statement of bid validity for 120 days
- Signature by authorized member
- Related experience list of three projects
- Company description and financial information
- Submit to
- Town of Windsor, 9291 Old Redwood Hwy #400, Windsor, CA 95492
- Duration
- 60 months
- Scope location
- Windsor, CA
- Projected sq ft
- 39,461 sq ft
Questions about this BID
How do I respond to this Bid from Town of Windsor?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town of Windsor, 9291 Old Redwood Hwy #400, Windsor, CA 95492. For questions, contact Elizabeth Cargay.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Town of Windsor in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elizabeth Cargay at (707) 838-5385. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Routine and as-needed maintenance of LID features including bioswales, Tree filter units, Vegetated swales, Bioretention areas, And Cudo infiltration chambers across designated zones. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost 40%, Experience with LID Maintenance 30%, Qualifications & Certifications 20%, Financial Capacity 5%, References 5%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Windsor?
All active and historical solicitations from Town of Windsor are tracked and searchable. As a city agency, Town of Windsor regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bidder's Cost Proposal Form, Transmittal Letter, Statement of valid Landscape Contractor License, Statement of General Services Agreement preparation, Acknowledgment of receipt of addenda, Disclosure. Review the full document from Town of Windsor for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Windsor, CA. The total projected area is 39461 sq ft. Review the full solicitation for detailed scope requirements.