Town of Windham Renovations at the Windham Meeting House RFP 2026
Town of WindhamCity · Windham, VT- Due
- May 12, 2026
- Deadline passed
- Posted
- Apr 10, 2026
- Primary contact
- Pete Newton
- (802) 380-4533
The 30-second brief
The Town of Windham is seeking qualified and insured contractors for a grant-funded renovation of the Historic 1802 Meeting House. The project is partially funded by a Paul Bruhn Historic Revitalization Grant and a Municipal Energy Resilience Program Grant, requiring all work to meet the Secretary’s Standards for Rehabilitation. Scope of work includes HVAC-GSHP, electrical (including a 200 amp panelboard add alternate), carpentry, insulation, excavation, concrete frost walls, stonework, iron railings, and paving. A mandatory site visit is required between April 14-17, 2026. Bidders must provide relevant project experience on historic structures and three client references. Proposals are due by May 12, 2026, and work must be completed by November 15, 2026.
Sealed bids, Separate bids for each component, Password-protected PDF for electronic submissions, List of relevant projects, Three client references
Price, start and end dates, experience with historic structures, quality of materials and services, ability to meet terms, financial responsibility, future service availability, nature and size of bidder, insurance and bond requirements
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Summary
The Town of Windham is seeking qualified and insured contractors for a grant-funded renovation of the Historic 1802 Meeting House.
The project is partially funded by a Paul Bruhn Historic Revitalization Grant and a Municipal Energy Resilience Program Grant, requiring all work to meet the Secretary’s Standards for Rehabilitation. Scope of work includes HVAC-GSHP, electrical (including a 200 amp panelboard add alternate), carpentry, insulation, excavation, concrete frost walls, stonework, iron railings, and paving. A mandatory site visit is required between April 14-17, 2026. Bidders must provide relevant project experience on historic structures and three client references. Proposals are due by May 12, 2026, and work must be completed by November 15, 2026.
EVALUATION CRITERIA
9- Price
- Start and end dates
- Experience with historic structures
- Quality of materials and services
- Ability to meet terms
- Financial responsibility
- Future service availability
- Nature and size of bidder
- Insurance and bond requirements
REQUIRED DELIVERABLES
5- Sealed bids
- Separate bids for each component
- Password-protected PDF for electronic submissions
- List of relevant projects
- Three client references
REQUIRED ATTACHMENTS
3- Certificate of Insurance
- Construction drawings by Austin Design
- Mechanical/electrical drawings by Dubois & King
- Submit to
- Town of Windham Office, 5976 Windham Hill Road, Windham, VT 05359
- Scope location
- Windham, VT
Questions about this RFP
How do I respond to this RFP from Town of Windham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Town of Windham Office, 5976 Windham Hill Road, Windham, VT 05359. For questions, contact Pete Newton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Windham in VT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Pete Newton at (802) 380-4533. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Sealed bids, Separate bids for each component, Password-protected PDF for electronic submissions, List of relevant projects, Three client references. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price, start and end dates, experience with historic structures, quality of materials and services, ability to meet terms, financial responsibility, future service availability, nature and size of bid..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Windham?
All active and historical solicitations from Town of Windham are tracked and searchable. As a city agency, Town of Windham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance, construction drawings by Austin Design, mechanical/electrical drawings by Dubois & King. Review the full document from Town of Windham for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Windham, VT. Review the full solicitation for detailed scope requirements.