Town of Windham - Management and Operation of Shaboo Stage, Jillson Square - RFP 2026-11-02
Town of WindhamCity · Willimantic, CT- Due
- Nov 30, 2026
- 23 days left
- Posted
- Nov 2, 2026
- Primary contact
- Xiomara Capo
- (860) 465-3001
The 30-second brief
The Town of Windham, Connecticut seeks proposals from qualified organizations or firms for professional venue-management, operation, and programming of the Shaboo Stage, Jillson Square, and Jillson Event Space in Willimantic. The selected operator will be responsible for day-to-day management, scheduling, calendar management, facility rentals, concerts, festivals, cultural events, marketing, sponsorships, concessions, vendor coordination, and event logistics. The contract includes developing a balanced programming strategy, financial reporting, and coordinating event-related services with town departments. Proposals are due by November 30, 2026, at 2:00 PM at the Town Manager's Office, 979 Main Street, Willimantic, CT 06226.
Overall qualifications and experience of the proposer, quality and completeness of the proposed operating plan, programming and community-engagement strategy, marketing and sponsorship approach, financial arrangement
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Summary
The Town of Windham, Connecticut seeks proposals from qualified organizations or firms for professional venue-management, operation, and programming of the Shaboo Stage, Jillson Square, and Jillson Event Space in Willimantic.
The selected operator will be responsible for day-to-day management, scheduling, calendar management, facility rentals, concerts, festivals, cultural events, marketing, sponsorships, concessions, vendor coordination, and event logistics. The contract includes developing a balanced programming strategy, financial reporting, and coordinating event-related services with town departments. Proposals are due by November 30, 2026, at 2:00 PM at the Town Manager's Office, 979 Main Street, Willimantic, CT 06226.
EVALUATION CRITERIA
5- Overall qualifications and experience of the proposer
- Quality and completeness of the proposed operating plan
- Programming and community-engagement strategy
- Marketing and sponsorship approach
- Financial arrangement
- Submit to
- Town Manager's Office, 979 Main Street, Willimantic, CT 06226
- Scope location
- Willimantic, CT
Questions about this RFP
How do I respond to this RFP from Town of Windham?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2026. Submissions should be delivered to: Town Manager's Office, 979 Main Street, Willimantic, CT 06226. For questions, contact Xiomara Capo.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Windham in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Xiomara Capo at (860) 465-3001. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall qualifications and experience of the proposer, quality and completeness of the proposed operating plan, programming and community-engagement strategy, marketing and sponsorship approach, finan..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Windham?
All active and historical solicitations from Town of Windham are tracked and searchable. As a city agency, Town of Windham regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Town of Windham for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Willimantic, CT. Review the full solicitation for detailed scope requirements.