Town of Whitecourt Canfor Culture & Events Centre Coffee Shop Lease RFP 2026-08-06
Town of WhitecourtCity · Whitecourt, AB- Due
- Sep 9, 2026
- Deadline passed
- Posted
- Aug 6, 2026
- Contract term
- 5 years
- Primary contact
- Kelly Sadoway
- (780) 778-3637 ext 407
The 30-second brief
The Town of Whitecourt is soliciting proposals for an experienced operator to lease and manage a coffee shop within the new Canfor Culture & Events Centre. The operator will be responsible for food services, janitorial tasks, and leaseholder improvements for the 115 m2 interior space and 48 m2 patio.
Hard copy proposal, Electronic copy proposal, Firm profile, Pricing breakdown, Proposal certification
Past experience, Qualifications of staff, Menu options, Creativity and innovation, Additional equipment commitment, Proposed revenue, References, Understanding of customer base, Quality and completeness
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Summary
The Town of Whitecourt is soliciting proposals for an experienced operator to lease and manage a coffee shop within the new Canfor Culture & Events Centre.
The operator will be responsible for food services, janitorial tasks, and leaseholder improvements for the 115 m2 interior space and 48 m2 patio.
EVALUATION CRITERIA
9- Past experience
- Qualifications of staff
- Menu options
- Creativity and innovation
- Additional equipment commitment
- Proposed revenue
- References
- Understanding of customer base
- Quality and completeness
REQUIRED DELIVERABLES
5- Hard copy proposal
- Electronic copy proposal
- Firm profile
- Pricing breakdown
- Proposal certification
REQUIRED ATTACHMENTS
3- Schedule A
- Appendix A
- Appendix B
- Submit to
- 5004 52 Avenue, PO Box 509, Whitecourt, Alberta, T7S 1N6
- Scope location
- Whitecourt, Alberta
- Projected sq ft
- 1,754 sq ft
Questions about this RFP
How do I respond to this RFP from Town of Whitecourt?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 5004 52 Avenue, PO Box 509, Whitecourt, Alberta, T7S 1N6. For questions, contact Kelly Sadoway.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Whitecourt in AB, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kelly Sadoway at (780) 778-3637 ext 407. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Hard copy proposal, Electronic copy proposal, Firm profile, Pricing breakdown, Proposal certification. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Past experience, Qualifications of staff, Menu options, Creativity and innovation, Additional equipment commitment, Proposed revenue, References, Understanding of customer base, Quality and completene..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Whitecourt?
All active and historical solicitations from Town of Whitecourt are tracked and searchable. As a city agency, Town of Whitecourt regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Schedule A, Appendix A, Appendix B. Review the full document from Town of Whitecourt for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Whitecourt, Alberta. The total projected area is 1754 sq ft. Review the full solicitation for detailed scope requirements.