Town of Westerly / Westerly Public Schools - Electric Fleet and Charging Station Monitoring Services - RFP 27-29 (2026)
Town of WesterlyCity · Westerly, RI- Due
- Dec 2, 2026
- 25 days left
- Posted
- Nov 5, 2026
- Contract term
- 0.5 years
- Primary contact
- Eileen Cardillo
- (401) 348-2500
The 30-second brief
The Town of Westerly and Westerly Public Schools seeks proposals from qualified consultants to monitor and report on the performance of the District's current electric school bus fleet consisting of 7 Bluebird Vision electric school buses and 8 charging stations (5 charge only, 3 bi-directional). The scope includes data collection from telematics, charger networks, and utility meters, establishing baseline performance metrics, tracking energy use, range, battery health, charging speed, downtime, and operating costs. The consultant will also provide transportation infrastructure and fleet planning, electrification strategy and multi-year roadmaps, grant development and administration support, project management, and routine advisory reporting. Proposals are due by December 2, 2026, at 2:00 PM. The initial contract term is 6 months with two optional 1-year renewals.
Baseline performance report; Monthly fleet and charger performance report; Quarterly summary of performance, Cost, And recommendations; Written alerts for faults or safety concerns; Electrification roadmap and total cost of ownership analysis; Funding opportunity tracker; Monthly project status reports; Grant compliance and reporting calendar
Qualifications and relevant experience (30), Monitoring approach and understanding of District needs (20), Key personnel and capacity (10), References and past performance (10), Cost Proposal (30)
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Summary
The Town of Westerly and Westerly Public Schools seeks proposals from qualified consultants to monitor and report on the performance of the District's current electric school bus fleet consisting of 7 Bluebird Vision electric school buses and 8 charging stations (5 charge only, 3 bi-directional).
The scope includes data collection from telematics, charger networks, and utility meters, establishing baseline performance metrics, tracking energy use, range, battery health, charging speed, downtime, and operating costs. The consultant will also provide transportation infrastructure and fleet planning, electrification strategy and multi-year roadmaps, grant development and administration support, project management, and routine advisory reporting. Proposals are due by December 2, 2026, at 2:00 PM. The initial contract term is 6 months with two optional 1-year renewals.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Baseline performance report
- Monthly fleet and charger performance report
- Quarterly summary of performance, Cost, And recommendations
- Written alerts for faults or safety concerns
- Electrification roadmap and total cost of ownership analysis
- Funding opportunity tracker
- Monthly project status reports
- Grant compliance and reporting calendar
REQUIRED ATTACHMENTS
12- Cover letter
- Statement of qualifications
- Key personnel
- Relevant experience
- References
- Technical approach
- Fee proposal
- Non-collusion affidavit
- W-9
- Certificate of insurance or letter of insurability
- Bidder Certification Form (Appendix A)
- Bid Form (Attachment C)
- Submit to
- Purchasing Department, 2nd Floor office, Westerly Town Hall, 45 Broad St., Westerly, RI 02891
- Duration
- 6 months
- Scope location
- Westerly, RI
Questions about this RFP
How do I respond to this RFP from Town of Westerly?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department, 2nd Floor office, Westerly Town Hall, 45 Broad St., Westerly, RI 02891. For questions, contact Eileen Cardillo.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Westerly in RI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Eileen Cardillo at (401) 348-2500. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Baseline performance report; Monthly fleet and charger performance report; Quarterly summary of performance, Cost, And recommendations; Written alerts for faults or safety concerns; Electrification roadmap and total cost of ownership analysis; Funding opportunity tracker; Monthly project status repo. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and relevant experience (30), Monitoring approach and understanding of District needs (20), Key personnel and capacity (10), References and past performance (10), Cost Proposal (30)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Westerly?
All active and historical solicitations from Town of Westerly are tracked and searchable. As a city agency, Town of Westerly regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 0.5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, Statement of qualifications, Key personnel, Relevant experience, References, Technical approach, Fee proposal, Non-collusion affidavit, W-9, Certificate of insurance or letter of insurab. Review the full document from Town of Westerly for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Westerly, RI. Review the full solicitation for detailed scope requirements.