Town of Westerly Drone Show RFP #26-41
Town of WesterlyCity · Westerly, RI- Due
- Jan 29, 2026
- Deadline passed
- Posted
- Jan 22, 2026
- Primary contact
- Eileen Cardillo
- (401) 348-2599
The 30-second brief
Seeking proposals from qualified and experienced vendors to design, produce, and execute a choreographed drone light show for the Town of Westerly's 250th Anniversary celebration on May 2, 2026. The scope includes creative design, programming, production, site planning, regulatory compliance, safety management, and event execution. The proposal must include all labor, materials, equipment, software, permits, and coordination costs.
Custom, fully choreographed drone light show, conceptual storyboard or visual mock-ups, site plan, safety plan, list of subcontractors, compliance reports.
Technical Proposal Category (Experience, Quality and Creativity, Safety Record, Budget Ability, References), Cost Proposal
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Summary
Seeking proposals from qualified and experienced vendors to design, produce, and execute a choreographed drone light show for the Town of Westerly's 250th Anniversary celebration on May 2, 2026.
The scope includes creative design, programming, production, site planning, regulatory compliance, safety management, and event execution. The proposal must include all labor, materials, equipment, software, permits, and coordination costs.
EVALUATION CRITERIA
Technical Proposal Category (Experience, Quality and Creativity, Safety Record, Budget Ability, References), Cost Proposal
REQUIRED DELIVERABLES
7- Custom
- Fully choreographed drone light show
- Conceptual storyboard or visual mock-ups
- Site plan
- Safety plan
- List of subcontractors
- Compliance reports
REQUIRED ATTACHMENTS
4- Attachment A: Introduction and Specifications
- Attachment B: Bid Form
- Attachment C: Instruction to Bidders
- APPENDIX A: Bidder Certification
- Submit to
- Purchasing Department, Town of Westerly, 45 Broad Street, Westerly, RI 02891
- Scope location
- Westerly, RI
- Reported agency
- Town of Westerly / Westerly Public Schools
Questions about this RFP
How do I respond to this RFP from Town of Westerly?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Department, Town of Westerly, 45 Broad Street, Westerly, RI 02891. For questions, contact Eileen Cardillo.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Westerly in RI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Eileen Cardillo at (401) 348-2599. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Custom, fully choreographed drone light show, conceptual storyboard or visual mock-ups, site plan, safety plan, list of subcontractors, compliance reports.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Proposal Category (Experience, Quality and Creativity, Safety Record, Budget Ability, References), Cost Proposal" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Westerly?
All active and historical solicitations from Town of Westerly are tracked and searchable. As a city agency, Town of Westerly regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Introduction and Specifications, Attachment B: Bid Form, Attachment C: Instruction to Bidders, APPENDIX A: Bidder Certification. Review the full document from Town of Westerly for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Westerly, RI. Review the full solicitation for detailed scope requirements.